Description

FUNCTION: 

Engineering & Operations Administrative support.

PRIMARY RESPONSIBILITIES:  

1. Performs a variety of administrative responsibilities, frequently confidential or complex in nature, in direct support of management to enhance their operating efficiency and/or achieve organizational objectives
2. Perform within broad guidelines, relying on proficiency and past experience to accomplish most activities with limited direction
3. Perform basic research and analysis and prepare an oral and/or written summary of findings
4. Self-sufficient with advanced manual skills and dexterity and/or rely on past experience to research problems/issues in order to recommend appropriate action
5. Appropriate application of and advanced working knowledge of company policies, procedures, and practices applicable to area of specialization
6. Provide guidance and training to other personnel across multiple departments
7. Serve as a liaison between divisions and departments and other entities
8. Maintain a positive and professional work environment
9. Prepare, execute, and follow up on purchase requisitions, minor purchase orders, payment invoices and procurement card purchases for multiple departments
10. Maintain personnel records in conjunction with payroll and compensation procedures
11. Prepare and execute appropriate documents and obtain supplies for new employees
12. Complete travel accommodations and maintain a working knowledge of various travel rules and regulations for multiple personnel within multiple departments
13. Organize and maintain CPR/AED certifications/classes, manage monthly AED compliance, and procure new equipment as needed
14. Organize and provide minutes for Department Safety Committee Meetings and provide appropriate documentation for Central Safety Committee Meetings
15. Manage timesheet processing and approval workflows for personnel across multiple departments
16. Assist Accounting Department in providing current listings of fixed assets
17. Current knowledge and application of state record retention policies
18. Purchase and maintain office and first-aid supplies
19. Maintain standard office and phone equipment
20. Retain and execute Notary Public Commission for use on-site and in-the-field

The primary responsibilities only include essential functions of the job and does not imply that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other job-related instruction and to perform any other job-related duties requested by supervisor or management.

MINIMUM QUALIFICATIONS AND SKILLS:

1. High school diploma or equivalent required, plus additional training or formal education in area of specialization equivalent to an associate’s degree preferred
2. 6 years directly related experience performing responsibilities in areas of specialization
3. Advanced skills using standard office equipment
4. Advanced proficiency in personal computer operations and in the use of word processing, spreadsheets, and graphic applications (Microsoft Office)
5. Ability to communicate effectively with all levels of employees, as well as vendors, clients, contractors, City government officials, and the general public
6. Mastery of effectively prioritizing projects from several different management level
7. Intermediate reading, writing and arithmetic skills
8. Notary certification

PHYSICAL EFFORT:

1.   Light lifting

Summary