About the Department

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The Calaveras Health and Human Services Agency (HHSA), Public Health Division is seeking a dedicated and experienced Program Manager to lead Emergency Preparedness initiatives and oversee a portfolio of Health Education and other public health programs in a rural setting. This is a unique opportunity to make a meaningful impact by ensuring our community is resilient, informed, and supported through comprehensive public health services.
The ideal candidate will bring strong leadership, strategic planning skills, and experience managing programs that protect and promote the health and well-being of rural populations. If you are passionate about public health, thrive in collaborative environments, and are ready to shape emergency preparedness along with health education and other critical programs at the local level, we want to hear from you.

Under general direction of the Health and Human Services Agency (HHSA) Director, or Designee, performs a variety of professional management activities including but not limited to, continuous improvement of service quality, utilization management, recordkeeping, documentation, and billing. This position is responsible for quality review and compliance in accordance with County policies, State performance contracts, and Federal rules and regulations, and performs related work as assigned. This position also plans, organizes, manages and supervises staff in designated HHSA Programs.

DISTINGUISHING CHARACTERISTICS:

The HHSA Program Manager is a management level job classification that assumes overall management and supervisory level accountability for all assigned staff and programs within a division of HHSA. This classification directs and manages programmatic and/or operational activities integral to the division, with administrative responsibility and latitude to exercise independent judgment and control over the day-to-day operations. Areas of responsibilities include, but are not limited to, fiscal and budgetary oversight,, program administration, personnel management, recordkeeping, documentation, and compliance with applicable laws and regulations.

Position Duties

The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all the duties listed.

Plans, organizes, and manages the assigned administrative, fiscal, operational and programmatic activities within designated areas of responsibility.
Coordinates and facilitates continuous quality improvement of service delivery, beneficiary satisfaction, continuity and coordination of care, access to services, and performance
Participates in strategic planning, legislative review and analysis, and policy development
Reviews and updates policies as laws change; interprets and disseminates information on regulatory matters
Assists departments in ensuring billing and quality management staff have accurate and complete information regarding services that can be claimed for reimbursement, and that such information is maintained and distributed appropriately
Oversees Quality Improvement activities to include Performance Improvement Projects (PIP), contractual requirements, and corrective action plans
Participates in the identification and allocation of resources (fiscal, staffing, information technology, supplies and materials)
Designs, implements and maintains systems that assure quality and integrity
Represents assigned division to outside organizations, local communities, special interest groups, businesses, clients, customers, and the general public utilizing accepted principles of effective customer service
Optimizes risk management processes and procedures to ensure effective compliance with all applicable federal and state regulations
Delivers or coordinates education sessions; assists staff with training and guidance to meet compliance and integrity objectives
May assist in the coordination of activities with other governmental units pertaining to compliance areas, including State and Federal programmatic and administrative audits/reviews
Directs the selection, supervision and work evaluation of assigned staff and provides for their training and development
Prepares and submits federal, state, county and departmental/county mandated financial, operational, and statistical reports
Performs other duties as required

Minimum Qualifications

Knowledge of:

Principles and modern methods of public and business administration with special reference to organization, fiscal budget, and personnel management; advanced principles of financial administration, including financial forecasting; advanced principles and practices of organizational analysis and human resource planning; basic principles and practices of County-wide operations and organization; knowledge of behavioral or public health systems; management, leadership, motivation, team building and conflict resolution; organizational and management practices as applied to development; analysis, and evaluation of programs, policies and operational needs; pertinent local, state and federal rules, regulations and laws; supervise, train and evaluate the performance of assigned staff; evaluate administrative management problems and present appropriate corrective alternatives, solutions and recommendations; establish and maintain, effective working relationships with others; and plan and organize own work and work of others.

Ability to:

Perform a variety of activities involved in the overall administrative, budgetary, programmatic, and personnel management activities of a designated division; coordinate and organize office and business activities and flow of communications and information to ensure effective and efficient outcomes; supervise, train and evaluate the performance of assigned staff; evaluate administrative management problems and present appropriate corrective alternatives, solutions and recommendations; interpret, apply and explain rules, regulations, policies and procedures; establish and maintain, effective working relationships with others; and plan and organize own work and work of others.

Training and Experience:

Any education and experience is qualifying if it provides the required knowledge, skills and abilities. A typical way to obtain the required qualifications would be:

Graduation from an accredited four-year college or university with a Bachelor’s degree in business/public administration, public health, social or behavioral sciences or closely related field. Job related, professional-level experience may substituted for the required education on a year for year basis. In addition, three (3) years of increasing responsible professional-level experience involving work with a variety of administrative operations including accounting, programmatic administration, budgetary or financial analysis. Two years of the required experience must have been in a leadership/supervisory position.

Preferred: In addition to the above minimum requirements, fiscal, programmatic, and supervisory experience in a health or human services setting, particularly a Public Health or Behavioral Health setting, that would have provided the required knowledge and skills is preferred.

Benefits

Mid-Management & Professional Exempt Employees

For available Health/Dental/Vision insurance please visit the County BENEFITS WEBPAGE.

NEW* Assist-To-Own program to help Couny employees purchase a home.
Program Highlights:

Down Payment Assistance, up to 5.5% of the Total Mortgage Loan.
Available with purchase of a primary residence.
Variety of Mortgage Loan options (FHA, VA, USDA and Conventional Mortgage Loans).
No first-time homebuyer requirement to qualify.
Flexible guidelines: Minimum FICO 640; Maximum DTI 50%.
Flexible income limits, up to moderate income levels; no income limits for FHA and VA.

For more information, vists Calaveras County Assist-to-Own

Extra-Hire:
Extra-hire employees are not eligible for step advances, vacation, seniority rights, holiday pay or other certain employee benefits. They are entitled to 24 hours of sick leave per year and eligilbe for the county's CORE Medical plan but not eligible for dental or vision insurance.

Vacation days:

0 - 3 complete years = 80 hours per year.

After 6 months you can take your first week.

3 – 10 complete years = 120 hours per year

10 years+ = 160 per year

Holidays: 14 paid holidays per year.

Sick Leave: 12 days annual sick leave accrual with unlimited accumulation.

Sick leave is accrued at 3.69 hours for each full 80 hours of payroll period.

60 hours of sick leave can be used for immediate family, parent spouse, child or sibling.

Management Time Off (MTO): 40 annually, pro-rated if hired on/after July 1st.

Merit: After successfully completing twenty-six (26) pay periods, a 3.5% merit increase may be granted. Merit increases may be granted annually thereafter to the top step.

Probation Period: New employees remain in a probationary status for 26 pay periods..

Longevity Incentives @ 2.5% for each of the following:

5.5 years (if hired before March 28, 2005)
6 years
10 years
15 years
20 years
25 years

Flexible Spending Accounts under Section 125

Flexible Spending: Pre-Tax Medical Reimbursement – Max contribution of $2,500 annually
Flexible Spending: Pre-Tax Dependent Care Account – Max contribution of $5,000 annually

Section 125 Plan: Additional insurance is available through the Section 125 plan and may be purchased from a representative during open enrollment or by appointment when they are on-site.

AFLAC

Heart & Stroke Insurance
Cancer Insurance
Accident Insurance
Universal Life Insurance
Short Term Disability Insurance

LEGALSHIELD

Life Insurance through ReliaStar: $50,000.00 County paid. After 65 years of age, pays out 65%, after 70 years of age ReliaStar pays out 32.5%.

Retirement Information:

CalPERS:
CLASSIC MEMBERS: 2% at 55
PEPRA MEMBERS: 2% at 62

SAFETY CalPERS:
CLASSIC MEMBERS: 3% at 50
PEPRA MEMBERS: 2.7% at 57

Additional Retirement Plan:

The County offers a 457 Government plan. Employees can contribute u to this deferred compensation plan (Pre or Post Tax options). The County utilizes VALIC.

Participating employees will receive a County paid match of up to $50 a month

Supplemental Questions

HHSA Program Manager Supplemental Questions
Provide examples from experience listed in your resume. Responses should be no longer than one page per question.
1. Emergency Preparedness Experience
Describe your experience planning for, responding to, or managing public health emergencies, disasters, or emergency preparedness programs. Include your role, the types of incidents or exercises involved, key partnerships maintained (e.g., emergency services, healthcare providers, community organizations), and the outcomes of your work.

2. Health Education Experience
Describe your experience developing, implementing, or overseeing health education and community outreach programs. Include examples of how you assessed community needs, developed educational strategies, collaborated with partners, and measured program effectiveness.

3. Management and Leadership Experience
Describe your management experience, including supervision of staff, program oversight, budget management, and strategic planning.

Required Question

Agency Information

Employer: Calaveras, County of (CA)
Address: 891 Mountain Ranch Road

San Andreas, California, 95249
Phone: 209-754-6303
Website: https://calaverasgov.us/