The HR Operations Specialist is responsible for the administration and execution of core Human Resources operational processes. This position serves as the operational backbone of the Human Resources department by ensuring payroll, benefits administration, leave administration, compliance recordkeeping, performance review administration, job description administration, and employee relations tracking are completed accurately, timely, and consistently.

 

Essential Duties & Responsibilities

 

Payroll Administration

• Process and audit bi-weekly payroll for a multi-state workforce, including payroll adjustments, deductions, garnishments, incentive payments, recordkeeping, and related reporting.

• Coordinate payroll approvals, maintain payroll records, and respond to payroll-related inquiries.

Benefits & Leave Administration

• Administer employee benefit programs, including enrollments, changes, terminations, reconciliations, and employee communications.

• Administer FMLA, leave programs, and Workers’ Compensation claims while maintaining accurate and confidential records.

• Assist with annual open enrollment activities and employee education.

Performance & Job Description Administration

• Administer the company performance review process, including timelines, documentation, tracking, and follow-up.

• Maintain the company job description library and coordinate job description reviews and updates.

Employee Relations & Compliance Administration

• Maintain the Employee Relations Tracking Log, including corrective actions, disciplinary actions, performance improvement plans, and related documentation.

• Maintain OSHA 300 logs, drug and alcohol testing records, and other compliance documentation.

• Assist with audits and compliance reviews as needed.

HR Operations

• Maintain HR records, personnel files, and supporting documentation.

• Prepare reports and information for HR leadership as requested.

• Identify opportunities for process improvement and operational efficiency.

• Perform other duties as assigned.

Competencies

• Accountability & Ownership


• Attention to Detail


• Organization & Time Management


• Confidentiality & Professional Judgment


• Customer Service


• Problem Solving & Process Improvement

Physical Requirements & Working Conditions

• Standard Office Equipment.


• 8:00 a.m. – 5:00 p.m., Monday through Friday. Additional and varied hours as needed.


• While performing the duties of this position, the employee is regularly required to type, file, and utilize standard office equipment. The employee may occasionally lift office supplies up to 20 pounds.


• Limited travel may be required.