About the Department

The Human Resources Administrative Assistant provides administrative and customer service support to the Human Resources department. This position serves as a primary point of contact for employees, applicants, and visitors, assisting with routine HR inquiries while ensuring efficient office operations. The role performs a variety of administrative duties, including filing, record maintenance, data entry, scheduling, and support for special projects as assigned.

Key Responsibilities:

Customer Service 

• Serve as a primary point of contact for general HR inquiries. 
• Provide courteous and professional assistance to employees, applicants, and visitors. 
• Respond to routine questions and direct more complex matters to appropriate HR staff. 
• Answer phones, monitor email communications, and assist with front-office support. 

• Maintain and organize personnel files and HR records. 
• Perform data entry and assist with maintaining employee information. 
• Scan, copy, file, and distribute documents and correspondence. 
• Provide clerical support for HR projects, employee engagement activities, and other departmental initiatives. 
• Complete other administrative duties and special projects as assigned.

Position Duties

Education:

• High school diploma or GED

• Experience providing administrative or office support, preferably within a human resources setting.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills. 
• Strong organizational skills with attention to detail and the ability to multitask. 
• Ability to work independently and collaboratively as part of a team. 
• Demonstrated professionalism, discretion, and sound judgment. 
• Ability to maintain confidentiality and handle sensitive information appropriately

Minimum Qualifications

Education:

• Associate degree in Business Administration or related field.

• Demonstrated experience in administrative, office support, or related experience, preferably in a human resources environment. 

• Knowledge of HR information systems or other database management systems.

Other Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed represent the required knowledge, skill, and ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee must frequently use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. In addition, the employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually quiet.

Benefits

Yavapai College offers its employees a comprehensive benefit package:

• Other Insurance Coverage: Workers' Compensation (compensation, medical expenses and death benefits for on-the-job injuries or occupational diseases)
• Unemployment Compensation: Employees who are laid off or terminated may receive benefits if covered wages meet requirements
• Direct Deposit: Paychecks deposited directly into the employee's bank account(s).
• Additional Benefits and Services: Local community discounts to faculty and staff, mail and notary service.

Agency Information

Employer

Yavapai College

Address

1100 E. Sheldon Street








Prescott, Arizona, 86301

Website

http://www.yc.edu/hr