About the Department

Position Duties

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Coordinates and implements recruitment processes for City departments; confers with departments to ascertain departmental needs; coordinates and/or produces recruitment flyers and position announcements; screens resumes and applications; identifies qualified applicants.
• Organizes and administers oral and written examinations and results, including compiling test scores, preparing eligibility lists and candidate information, coordinating and/or conducting interviews, assisting departments in extending job offers, and coordinating follow-up pre-employment testing; monitors the hiring process and/or testing processes to assure adherence to applicable human resources policies. 
• Collects and compiles human resources data; prepares or assists in the preparation of monthly, quarterly, and year-end human resources, legal, summary, and technical reports, as directed.
• Conducts salary studies; researches salary and benefit information for use in the collective bargaining process, budget preparation, and cost analysis.
• Assists employees and management with the interpretation and correct application of City policies, procedures, and programs; provides advice and assistance regarding employment issues; investigates employee complaints. 
• Coordinates the City’s training activities, including identifying training needs, arranging for training presenters, working with trainers to ensure the City’s needs and expectations are addressed, securing training sites, developing memos, flyers, emails, and voicemails, and providing visual aides and other materials as necessary; maintains training logs and records of completion.
• Participates in labor contract negotiation processes with assigned bargaining units.
• Conducts personnel and workplace investigations; assists in responding to grievances and administering disciplinary actions; coordinates management referrals to the Employee Assistance Program.
• Plans, organizes, assigns, trains, reviews and evaluates the activities of technical and administrative support staff; conducts performance evaluations; implements discipline procedures as required; maintains discipline and high standards necessary for the efficient and professional operation of the assignment. 
• Makes recommendations for the development and revision of human resources documents, procedures, and forms; assists in the development of policies, regulations, and procedures. 
• Conducts special research assignments, gathers data, and prepares reports for consideration by management or special committees.
• Consults with supervisors regarding personnel related issues, needs, and services; counsels employees on human resources programs, policies, and processes; explains program provisions, procedures, and eligibility requirements; and assists employees with forms and human resources documents.
• Conducts surveys and compiles data on administrative, human resources, and operational problems or issues. 
• Provides information to City staff, other organizations, and the public, requiring the use of judgment and the interpretation of complex policies, rules, procedures, and ordinances.
• Performs other duties as assigned.

When assigned to risk management:

• Administers risk management programs and activities; coordinates general liability claims; investigates incidents, maintains incident case files, and responds to requests for claim documentation.
• Collects information on incidents and develops incident reports; assesses potential loss exposure and recommends solutions and/or training to mitigate exposure.
• Oversees Workers’ Compensation claims; provides recommendations on actions, potential outcome, settlements, and litigation.
• Serves as a point of contact for the Risk Management Authority; responds to deadlines and provides data on risk-related issues such as insurance, property, fleet, employees, and Workers’ Compensation.
• Analyze a variety or reports and data to identify trends or areas of exposure and recommends solutions for prevention.

Minimum Qualifications

• Principles, practices, and techniques of human resources administration in a public agency setting, including recruitment and selection, equal employment opportunity, and affirmative action; job analysis and classification; compensation analysis and administration; training and development; employee and labor relations, including negotiations and the interpretation of collective bargaining agreements; and risk managemenet.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Techniques for collecting, interpreting, and reporting complex and technical data and information.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned programs.
• Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.  
• Record-keeping principles and procedures. 
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination.
• Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.

• Conduct complex research projects on a wide variety of human resources topics, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Interpret, explain, and ensure compliance with City policies and procedures, complex laws, codes, regulations, and ordinances.
• Effectively represent the department and the City in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations, and individuals.
• Maintain confidentiality of sensitive personal information of applicants, employees, former employees, and other matters affecting employee relations.
• Prepare effective reports, presentation, and outreach materials including recruitment and training materials, staff reports, and a variety of correspondence.
• Plan, organize, and coordinate the work of assigned staff.?  
• Maintain accurate files and records.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. 

• Possession of, or the ability to obtain, a valid Class C California driver’s license upon  appointment.
• May be required to complete National Incident Management System (NIMS) Training.

Other Qualifications

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to operate a motor vehicle to visit various city departments and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.  Standing in and walking between work areas is frequently required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment.

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

All City of Tracy employees are, by State and Federal law, Disaster Service Workers.  The roles and responsibilities for Disaster Service Workers are authorized by the California Emergency Services Act and are defined in the California Labor Code.  In the event of a declaration of emergency, any employee of the City may be assigned to perform activities which promote the protection of public health and safety or the preservation of lives and property.  Such assignments may require service at locations, times, and under conditions that are significantly different than the normal work assignments and may continue into the recovery phase of the emergency.  If a “Local Emergency” is declared during the employee’s shift, employees will be expected to remain at work to respond to the emergency needs of the community.  If a “Local Emergency” is declared outside of the employee’s shift, employees must make every effort to contact their direct supervisor or department head to obtain reporting instructions as Disaster Service Workers.

GENERAL INFORMATION

All applications and supplemental questionnaires will be reviewed for minimum qualifications. A fully completed application is required; a résumé does not replace the information required on the employment application, including work history. Applications listing “see résumé,” lacking clear employment information, or providing insufficient detail to evaluate minimum qualifications will not be considered. Missing information cannot be assumed.

For some recruitments, a limited number of the most highly qualified applicants will be invited to participate in the examination process, which may include an oral panel interview, written exercise, practical skills demonstration, or a combination of these components.

An employment list will be established for candidates who pass the examination process. Current and future vacancies may be filled from this list. The list will remain active for at least one year, with the possibility of extension in six-month increments. When vacancies occur, eligible candidates may be contacted by the hiring department for additional interviews. The City has the ability to declare a list invalid if no qualified candidates are selected from the employment list, if this occurs candidates will be notified. 

All notices and correspondence will be sent via email only. No paper notices will be mailed. It is the applicant’s responsibility to ensure their email address is accurate and capable of receiving messages. Emails will come from NEOGOV.COM, which may be filtered into spam/junk folders depending on your email provider.

PRE-EMPLOYMENT REQUIREMENTS 

Prior to hire, candidates must successfully complete a pre-employment process, which may include a reference check, DOJ/FBI fingerprinting, credit check, physical examination, and drug test. 

RECRUITMENT ACCOMMODATIONS

Accommodations may be made for disabilities and religious convictions. Applicants requiring testing accommodations must submit the Request for Reasonable Accommodations Form to the Human Resources Analyst by phone or email prior to the test date. 

DISCLAIMER

The City of Tracy is an equal opportunity employer. Equal employment opportunity applies to all aspects of personnel policy and practice, including recruitment, hiring, development, advancement, and treatment of employees, to the extent permitted by law. The City of Tracy reserves the right to revise the examination plan described in this flyer at any time to better meet organizational needs.

Benefits

The City of Tracy is proud to offer a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families. From medical coverage and retirement plans to wellness programs and professional development opportunities, our benefits reflect our commitment to a thriving workforce.

For a detailed summary of all available benefits, please visit the CEU Benefits Summary and the Compensation and Benefits Plan between the City of Tracy and the Confidential Employees Unit. 

Supplemental Questions

01

Please select your highest level of education

• High School Diploma or Equivalent
• Some College
• Associate's degree
• Bachelor's Degree
• Master's Degree

02

If you selected a degree earned in the question above, what was the field of study? If you did not select a degree earned, indicate "N/A".

03

How many years of progressively responsible professional human resources administration experience do you possess?

• No experience
• 0 - 1 year
• 2 - 4 years
• 5 - 7 years
• 8 - 10 years
• More than 10 years

04

Please indicate which minimum qualification pattern you believe you meet.

• Human Resources Analyst I: Two (2) years of experience providing progressively responsible technical and administrative human resources support at a level equivalent to the Human Resources Technician class with the City of Tracy.
• Human Resources Analyst II: Two (2) years of progressively responsible professional human resources administration experience equivalent to the Human Resources Analyst I class with the City of Tracy.
• Neither.

05

How many years of full-time experience do you have working in a municipal and/or governmental environment? (i.e City, County, or special district).

• No experience
• 0 - 1 year
• 2 - 4 years
• 5 - 7 years
• 8 - 10 years
• More than 10 years

06

If you answered "Yes" to the question above, please provide the name of the government agency where you gained your experience. ("See Resume" is not a valid response, if you do not have this experience, put N/A)

07

Please indicate if you have experience utilizing any of the following programs/systems (Select all that apply):

• Tyler Munis
• NEOGOV (Insight)
• NEOGOV (Perform)
• NEOGOV (Onboard)
• CalPERS
• Zoom
• DocuSign
• Canva
• Office 365
• Target Solutions (Vector Solutions)
• I do not possess experience in any of the programs listed.

08

Please select the human resources functions you have experience in: (Check as many as apply.)

• Recruitment and Selection
• Employee Performance Management
• Classification and Compensation
• Policy Development
• Benefits Administration
• Labor Relations
• Providing Guidance to Supervisors on Disciplinary Procedures, and MOU or Personnel Rules Interpretation
• HRIS/Payroll
• Risk Management (Workers' Compensation, Liability)
• Employee Development
• Investigations
• Program Development
• I do not possess experience in any of the areas listed.

09

Please specify any Human Resources certifications that you possess

• Professional in Human Resources (PHR)
• Senior Professional in Human Resources (SPHR)
• IPMA Certified HR Professional (IPMA-CP)
• IPMA Senior Certified HR Professional (IPMA-CP)
• Society for HR Management Certified Professional (SHRM-CP)
• Society for HR Management Senior Certified Professional (SHRM-CP)
• CalPELRA Labor Relations Master Certification (CLRM)
• Associate in Risk Management (ARM)
• None of the Above

10

How many years of experience do you have managing full-cycle recruitments?

• No experience
• 0 - 1 year
• 2 - 4 years
• 5 - 7 years
• 8 - 10 years
• More than 10 years

11

Please describe one recruitment process you have managed from start to finish. In your response, include the position you recruited for, the key steps you completed, and the final outcome. If you have no experience, indicate "N/A".

12

How many years of experience do you have providing policy interpretation and employee relations guidance to departments or senior leadership?

• No experience
• 0 - 1 year
• 2 - 4 years
• 5 - 7 years
• 8 - 10 years
• More than 10 years

13

Please describe your experience conducting employee investigations and how you ensure neutrality, thoroughness, and compliance.

Required Question

Agency Information

Employer

City of Tracy

Address

333 Civic Center Plaza








Tracy, California, 95376

Phone

209-831-6150


209-831-6158

Website

http://www.cityoftracy.org