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Posted 2d ago

Human Resources Assistant

@ High Star Traffic
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Bartlett, Illinois, United States
$21-$25/hrOnsiteFull Time
Responsibilities:maintaining records, coordinating onboarding, supporting benefits
Requirements Summary:HS diploma or equivalent; 2+ years HR or heavy administrative experience; proficiency with Microsoft Outlook/Word/Excel; knowledge of HR policies and compliance (I-9, E-Verify); strong confidentiality and communication skills.
Technical Tools Mentioned:Microsoft Outlook, Microsoft Word, Microsoft Excel
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Job Description
Human Resources Assistant
 
Summary:  
 
Under the direction of the Sr. HR Director, the Human Resources (HR) Assistant provides administrative, operational, and compliance support to the Human Resources Department. This position is responsible for maintaining highly confidential employee information, supporting employee lifecycle processes, assisting with onboarding and benefits administration, maintaining personnel records, and ensuring timely completion of HR-related transactions. The ideal candidate demonstrates exceptional discretion, attention to detail, strong organizational skills, a sense of urgency, and the ability to manage sensitive information with the highest level of confidentiality, integrity, discretion and professional judgement. 
 
Duties & Responsibilities:  
  • Maintain complete, accurate, and confidential employee personnel, payroll, medical, and employment records in accordance with company policies and legal requirements.
  • Process employee status changes, including compensation updates, promotions, transfers, direct deposit changes, tax updates, and other employment-related transactions within HR systems.
  • Coordinate onboarding and separation processes, ensuring completion of all required documentation, system updates, and compliance-related tasks.
  • Support benefits enrollment activities and conduct routine audits and follow-up to ensure accuracy and timely completion of employee benefit elections.
  • Assist with compliance activities including I-9 administration, E-Verify, state new hire reporting, personnel file maintenance, DOT driver qualification files, employment verifications, unemployment claims, and workers' compensation documentation.
  • Serve as a resource for employees by answering routine HR, benefits, and policy-related questions and directing more complex matters to appropriate HR leadership
  • Assist with HR reporting, data audits, recordkeeping, and maintenance of accurate employee information across multiple systems.
  • Coordinate and support company initiatives, events, and projects.
  • Other projects and initiatives that drive organizational goals and results.
Supervisor Responsibilities: 
  • None
Education, Certifications & Qualifications: 
  • HS Diploma or equivalent required; Some college preferred.
  • 2+ years Human Resources or heavy administrative experience
  • Experience in Microsoft Office products including Outlook, Word, and Excel
 
Knowledge, Skills & Abilities:  
  • Knowledge of Human Resources statutes, policies, and procedures.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Strong organizational skills with a high level of attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to work independently, make informed decisions, self-motivated and energetic. 
  • Excellent ability to work in a team-fostered environment. 
  • Ability to perform at high levels in a fast-paced ever-changing work environment. 
  • Must have strong problem-solving skills and a desire to create solutions. 
  • Must have the ability to work in sensitive and confidential situations. 
  • Prior experience working under tight deadlines with changing priorities. 
  • Ability to uphold regulatory and company standards. 
  • Ability to establish and maintain rapport and effective communication with diverse levels within the company and external organizations. 
 
 Physical Demands & Work Environment: 
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
  • While performing the duties of this job, the employee is frequently required to sit for long periods of time at a computer and use hands to finger, handle, or feel, walk, reach with hands and arms; stoop, kneel, talk, and hear. The employee is moderately required to stand and may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
  • This position will work in an office setting but may travel to off-site locations and therefore require wearing PPE depending on circumstance which may include safety glasses, hard hat, ear protection, high-visibility safety vest and/or steel toed footwear.
High Star Traffic is an Affirmative Action/Equal Opportunity Employer and encourages all people to apply for this position.    Disclaimer The above statements are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the job requirements. Rather, they are intended to describe the general nature of the job. Company reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. 
 
Pay range is between $21.00 and $25.00 per hour, dependent on prior experience.