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Posted 1w ago

HVAC Administrative Coordinator

@ Heartland Home Services
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Sun Prairie or Dane County
$20-$25/hrOnsiteFull Time
Responsibilities:scheduling technicians, fielding calls, pulling permits
Requirements Summary:Customer-service focused admin to schedule technicians, field customer calls, manage permits, assist with billing/A/R, and perform general office duties; requires strong communication, organization, attention to detail, and confidentiality.
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Job Description

Job Description:

Kickstart Your Career with Action Plumbing, Heating & Electric!

Are you eager to build a career in the trades? Action Plumbing, Heating & Electric is looking for a motivated HVAC Administrative Coordinator to join our team! If you're hardworking, reliable, and ready to take the next step towards a great career, we want to hear from you!

Position Overview: Action Plumbing, Heating & Electric is searching for a personable and customer service-focused administrative assistant to join our team. You will be responsible for fielding customer calls, scheduling HVAC technicians in the field, acquiring permits, assisting with A/R, and many other tasks as they arise. If you are looking for a low-stress environment, great company culture, as well as competitive company benefits, apply today!

Responsibilities:

  • Coordinate between customers and technicians to schedule HVAC installations and service calls
  • Assist with billing and invoices
  • Work with local cities and municipalities to pull permits as needed
  • Provide world-class customer support for inbound and outbound calls
  • Greet and assist in-person customers
  • Follow up with customers to collect accounts receivable
  • Printing, Filing, and other administrative duties as assigned
  • Maintain an efficient and conducive work environment

Requirements:

  • Outgoing and personable work attitude
  • Self-motivated
  • Works well as part of a team
  • Extreme attention to detail
  • Strong organizational and communication skills
  • Confidentiality and integrity

Benefits:

  • $20 - 25/hour paid weekly
  • Health, Dental, and Vision Insurance available
  • Employer paid AD&D, STD, and LTD for Employees
  • Paid Vacation
  • 401(k) retirement program with a Company Match
  • Great company culture

Heartland Home Service is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.