POSITION SUMMARY

The Install Administrative Assistant supports the install administrative team in subcontractor invoice processing, compliance tracking, and general administrative operations for a multi-state subcontractor-based installation division. This role requires strong attention to detail, the ability to manage multiple priorities, and comfort working with financial data and compliance documentation. This is a fast paced, process-driven role within a growing team. The right candidate is organized, dependable, bilingual (English & Spanish), and eager to grow within the construction and installation industry.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Assisting assigned department with clerical and office duties.
Daily use of Microsoft Office Suite products (including Excel, Microsoft Word, PowerPoint, and other internal systems).
Handling incoming and outgoing calls with customers.
Update and maintain online and local databases.
Communicating company updates to internal employees, collecting, and mailing correspondence, copying information.
Enhances organization’s reputation and scope of role by accepting ownership for accomplishing new and different requests and adding value to job accomplishments.
Maintain consistent and dependable attendance, recognizing that this role requires exceptional dedication to demanding hours and the flexibility to accommodate dynamic schedules.
Other duties as assigned.

EXPERIENCE AND EDUCATION

High School diploma or GED (associate’s degree preferred).
Construction environment experience or one year experience in a similar role.
Invoice processing and general accounting knowledge are strongly preferred.
Insurance or compliance background is a plus.
Bilingual proficiency in English and Spanish is required to allow you to effectively communicate with internal and external customers.

SKILLS AND ABILITIES

Proficient in Microsoft Office with an emphasis on Excel.
Proficient with web browsers, search portals, online data retrieval.
Highly detail oriented.
Excellent communication, phone/administrative skills.
Exceptional organization and time management skills.
Ability to meet assigned deadlines.
Strong attendance.

QUALIFICATION REQUIREMENTS: The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Good driving record and ability to travel via personal vehicle to multiple job sites.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Use of hands to finger, handle or feel objects, tools, or controls; and talk and hear. Specific vision abilities required by this job include close vision, particularly reading that may be very fine print.
The employee may occasionally lift and/or move 30 lbs.
Sitting 6-8 hours per day. There is the option to stand while working.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee frequently works near moving mechanical parts. The employee is occasionally exposed to vibration.
The noise level is usually loud.
May be exposed to hazardous chemicals in the workplace.

SAFETY EQUIPMENT: Frontier Door and Cabinet’s Safety Program and all established safety rules must be followed, and equipment used where required. This will include safety glasses and hearing protection. This position will also require use of gloves, safety glasses, and dust masks.

BENEFITS

Health insurance
Dental insurance
Vision insurance
Paid time off
Life insurance
Employee assistance program
401(k)