Position Summary

The Job Cost Administrator provides administrative and transactional support to the Job Cost Accountant and project teams, with a focus on Guaranteed Maximum Price (GMP) contract billings. This role is responsible for maintaining accurate project documentation, assisting with billing preparation, and ensuring timely processing of cost data, subcontractor invoices, and compliance-related paperwork.

Key Responsibilities

• Assist in the preparation of monthly progress billings, including compiling backup documentation and updating Schedule of Values (SOV).


• Track and organize subcontractor invoices, lien waivers, insurance certificates, and compliance documentation.


• Support change order processing by collecting and organizing supporting documents.


• Maintain accurate electronic and physical project files in accordance with company standards.


• Monitor and track retainage, ensuring proper documentation is received prior to payment processing.


• Coordinate with Accounts Payable to ensure timely and accurate processing of vendor and subcontractor payments.


• Assist with reconciliation of job cost reports and identify discrepancies for review by the Job Cost Accountant.


• Provide administrative support for audit requests.


• Communicate with subcontractors and internal teams to follow up on missing or incomplete documentation.


• Help ensure compliance with contract requirements and internal controls. 


• Performs other related duties as assigned to ensure efficient and effective processes, completion of projects and smooth operation of department.