Engineering Services Network, Inc.    

1420 Kristina Way, Suite 101

Chesapeake, VA 23320  

 This is an onsite position.

Employment Type: Full Time; Direct Hire

• Import and upload data files into database so files could be accessible for browsing
• Maintain and organize both manual and automated filing system to facilitate easy retrieval of documents.
• Operate office equipment to scan and copy documents on to the computer
• Perform quality control for accuracy of the processed documents and images
• Review all output images for proper sizing, resolution, and overall quality levels of the client organization, the project status is understood
• Process documents with vendor codes, document numbers, computation dates, accounting data, accounts and other required data
• Assist in the evaluation, analysis, reconciliation, validation, and identification of discrepancies within all electronic records
• Interpret complex data and data elements from computer screens, printouts or manual reports to source record
• Maintain member records
• Ensure vital/essential records are identified, inventoried, and protected to continue key functions and activities in an emergency
• Verifies on-the-spot that there are no printed documents in the trash cans in the work area
• Ability to take documents and separate them into envelopes and label them accordingly
• Oversees records management for the designated facilities through information sharing, program monitoring and evaluation, training, and reporting
• Develops standardized file inventory/file plan and indexing approaches, where appropriate, to simplify the use, access, and integration of information within the facility
• Identifies and reports problems and deficiencies in the records management program for corrective action
• Evaluates and audits records maintained by business lines to ensure work processes and policies related to the information life cycle are adhered to and documented
• Act as a liaison between internal company personnel and clients to facilitate successful project completion
• Management of external projects, including gathering requirements, managing client expectations/deadlines, and communication throughout the entire process
• Advanced information on digital and paper filing
• Experience working within HP, Office and Canon printers and scanners

Mandatory Skill Requirements:

This position requires a dynamic, independent and trustworthy person able to work with minimal direction to accomplish broad objectives and conformance to policy. The successful candidate will meet the following qualifications:

• Positive attitude towards producing results
• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Microsoft PowerPoint
• Microsoft SharePoint
• Microsoft Outlook
• Effective Oral and Written Communicator
• Scanning/identifying documents
• Shredding/ prioritizing information
• Document filing using external drives
• Experience with organizing and labeling various files

Education/Equivalent:

High School Diploma or General Educational Development (GED) Certificate.

Travel Required:  minimal travel may be required.

Clearance Requirement