HiringCafe
Posted 1d ago

Lead Administrative Assistant

@ Chevron
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Richmond, California, United States
$68k-$120k/yrHybridFull Time
Responsibilities:managing calendars, coordinating travel, preparing reports
Requirements Summary:Proven administrative/executive support experience, strong organization and time management, ability to manage priorities and deadlines, discretion with confidential information, and proficiency with Outlook, Teams, SharePoint, Copilot, expense tools.
Technical Tools Mentioned:Microsoft Outlook, Microsoft Teams, Microsoft SharePoint, Copilot, Power BI, Expense tools
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Job Description

Total Number of Openings

1

Chevron is accepting online applications for the position Lead Administrative Assistant through 07, 02, 2026 at 11:59 p.m. (Pacific Time).   

Location: Richmond Technology Center

Schedule: 9/80 schedule, with in-office work Monday to Thursday (9 hours per day), remote work on Fridays, and every other Friday off.

The Lead Administrative Assistant provides advanced administrative leadership and operational support to senior leaders and teams within Specialty Sales Technology. The role is responsible for coordinating complex administrative activities, optimizing office processes, and ensuring efficient execution of business operations.

This position requires strong organizational capability, discretion in handling confidential information, and the ability to engage across a global, cross-functional environment.

Responsibilities

Responsibilities for this position may include but are not limited to:

GM/Senior Leader & Team Support

  • Manage complex calendars, meeting coordination, and executive priorities
  • Coordinate domestic and international travel, including logistics and documentation
  • Prepare reports, presentations, and leadership materials

Operational Coordination

  • Lead planning and coordination of team events, workshops, and leadership meetings
  • Oversee administrative workflows and improve efficiency of processes
  • Maintain organizational tools including SharePoint sites, distribution lists, and documentation

Financial & Business Support

  • Track and reconcile expenses, budgets, and invoices
  • Support procurement and office supply management
  • Maintain records of business expenditures and support reporting activities

Stakeholder Management

  • Serve as a key liaison with internal and external stakeholders
  • Partner across functions to ensure alignment on priorities and deliverables

General Administrative Leadership

  • Act as backup support for other administrative roles
  • Support onboarding/offboarding processes and coordination activities
  • Lead special projects or administrative improvement initiatives

OE (Operational Excellence) Expectation:

Demonstrates behaviors aligned with the Chevron Way by:

  • Following established processes and verifying safeguards
  • Maintaining a high standard of integrity and confidentiality
  • Identifying and addressing risks or inefficiencies in administrative processes

Basic Qualifications

  • Proven experience in administrative or executive support roles
  • Strong organizational and time management skills
  • Ability to manage multiple priorities and deliver results under deadlines
  • Proficiency in business systems (Outlook, Teams, SharePoint, Copilot, Expense tools)

Preferred Qualifications

  • Experience supporting senior executives or leadership teams
  • Demonstrated ability to lead administrative processes
  • Experience with budgeting, reporting, or business operations coordination
  • Strong analytical and problem-solving capability
  • Experience with using Power BI and AI tools (Copilot)

Special Considerations

  • Role may require flexibility to support multiple leaders and time zones
  • Periodic support for large-scale events, leadership meetings, or travel
  • High level of confidentiality required due to exposure to sensitive information

Relocation Options: 
Relocation is not offered for this role. Only local candidates will be considered. 


International Considerations:

Expatriate assignments will not be considered. Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position. 
 

Regulatory Disclosure for US Positions  

  • The compensation and reference to benefits for this role is listed on this posting in compliance with applicable law. Please note that the compensation and benefits listed below are only applicable for U.S. payroll offers. 

  • The anticipated salary range for this position is $67,700 –$120,100. The selected candidate’s compensation will be determined based on their skills, experience, and qualifications. 

  • Chevron offers competitive compensation and benefits programs which includes, but is not limited to, variable pay, health care coverage, retirement plan, protection coverage, time off and leave programs, training and development opportunities and a range of allowances connected to specific work situations. Details are available at http://hr2.chevron.com/. 

U.S. Regulatory notice:

Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at [email protected].

Chevron participates in E-Verify in certain locations as required by law.