The Leasing and Administrative Assistant (LLA) works directly with the housing services program managers and clients, and is responsible for implementing the administrative systems, procedures, and policies developed by the Housing Services program managers. The LLA performs a wide variety of duties associated with the rental leasing and with general office administration as well as ensuring documentation is gathered to meet funding grant obligations. The LAA performs rental property management duties including, but not limited to: posting rent payments, preparing bank deposits, editing payment information, processing maintenance requests, and updating tenant information, and assisting Property Manager with tenant file organization including follow-up and compliance documentation necessary for file review. The LAA will also prepare standard program communications, including notifications of renewals, late-rent letters and other correspondence as required, schedule client appointments, take applications, sign leases and other documents. Working with program managers, maintain annual calendar to ensure all reports and other business filing deadlines are met, organize and maintain electronic and paper company files, maintain contractor files that document insurance, compliance, Federal ID and other construction-related requirements, process invoices, payments and manage online bank as directed, assist with audits. track maintenance timesheets, prepare environmental review reports, compliance reports, and track project development submission deadlines.
This is a busy position that allows the employee to make a true difference in the quality of life for many individuals.