ABOUT QUALITY MANAGEMENT GROUP: 

We manage communities and living spaces that residents are proud to call home. We serve and respect all while preserving and enhancing the homes and communities we are entrusted to care for with an eye to the future. 

Our mission is to empower our employees to serve, to build a place that people love to work, to leverage technology, to grow responsibly, and to maximize owner return and satisfaction. Our values have proven that this is only possible through Trust, Respect, Development, Adaptability, and Sustainability.

POSITION SUMMARY

Quality Management Group, Inc. is committed to management of our properties with Precision and Care that leads to providing superior service to our clients, our residents, and our team members. The Leasing Consultant/Administrative Assistant is a member of the team implementing our vision.

This role is responsible for:

• Working with other team members to market the Community and Company in a positive style that leads directly to high occupancy and resident retention.
• Must assume proactive behavior and measures to properly represent Quality Management Group, Inc. and build relationships in the community.

The Leasing Consultant/Administrative Assistant reports to the Community Manager or Senior Community Manager or Regional Manager and takes an active role in working with the Community Manager to provide superior customer service to both existing and prospective residents through leasing vacant apartments and maintaining high resident retention through their daily interactions with both internal and external customers.

RESPONSIBILITIES

Leasing Tasks

Work closely with the Community Manager and/or Assistant Manager to facilitate leasing through;

• Show rent ready apartments
• Meet with prospective applicants
• Effectively qualify prospective residents and verifying applications
• Prepare lease documents and related paperwork
• Ensure that all applications are completed in their entirety and in a timely manner
• Record traffic in software program daily
• Follow up with Guest Cards or a “Thank You” response within twenty-four (24) hours of the visit with the prospect
• Filing all paperwork in a timely and efficient manner
• Follow up with residents regarding the quality of work performed in their home
• Record the residents follow up on the service requests in the Yardi system
• Help create and distribute community flyers for events as needed
• Interacting with existing and prospective residents with courtesy and respect
• Maintains appointment schedules by planning and scheduling meetings, conferences and teleconferences
• Conserve supervisor’s time by reading researching and routing correspondence/emails, drafting letters and documents, collecting and analyzing information
• Welcome guests by greeting them professionally in person, answering the phone and directing inquiries
• Provide administrative support by compiling department reports and tracking vendor bids
• Maintains professional and technical knowledge by attending educational workshops reviewing professional publications, establishing personal network, participating in professional societies
• Contributes to team effort by accomplishing related results as needed
• Compile monthly reports for review
• Notary preferred but not required

Administrative Assistant Tasks

• Data entry, review and process all Rural Development invoices received by property.
• Match purchase orders to invoices along with required supporting documentation
• Reconcile statements
• Maintain files
• Prepare account analysis
• Answer vendor inquires 

Marketing

• Take a proactive role in assisting the community manager in shopping the competition and marketing as needed
• Be aware of and relay information regarding the property’s general appearance and condition
• Ensure that the leasing area is clean at all times

Customer Service

• Answering the telephones in a timely and professional manner
• Interacting with existing and prospective residents with courtesy and respect
• Entering service requests into the YARDI software system
• Excellent Communication and the ability to connect with the residents and general public

Other duties

• Must attend Company sponsored events that relate to the development of the team, which, from time to time, may include travel and overnight stays at locations away from the employee’s home.
• This position may require the availability to work some nights, weekends and occasional holidays based upon the needs of the community
• Comply with all aspects of Fair Housing and Harassment Awareness training and protocols in performance of all tasks and assignments
• Other duties as requested

ESSENTIAL FUNCTIONS:

• Must have a strong work ethic and positive attitude
• Ability to assist the Community Manager and/or Assistant Manager in the performance of their duties.
• Be able to Maintain work pace appropriate to given workload
• Organized and proficient at time management
• Perform complex or varied tasks
• Handle high stress situations effectively
• Thrives in a fast-paced, team-oriented, collaborative, deadline-driven work environment and ability to manage a high level of detail
• Authorized to work in the United States for any employer
• Ability to build external relationships while positively promoting the organization
• Protects the organization by keeping information confidential
• Must be organized and proficient in time management
• Relate to others beyond giving and receiving instructions
• Ability to both prioritize and delegate as needed
• Computer literacy in Outlook, Word, Excel and using the internet
• Demonstrate initiative, personal awareness, professionalism, integrity, and exercise confidentiality in all areas of performance
• Quality Management Group, Inc. is an essential business, as we provide housing, an essential service for our residents. As a result, Quality employees are classified as essential workers.  In order to ensure the continuity of housing, it is necessary for Quality employees to work on-site to provide these essential services.  Many workplace modifications have been made to safeguard the health of our on-site employees

MINIMUM EXPERIENCE:

• Minimum one year in a customer service in a related field
• Minimum one year in property management
• Affordable housing experience (HUD/LIHTC/Rural Development) preferred
• Must have basic math skills
• High School education or equivalent is needed with proficiency in both verbal and written communication skills
• Yardi software experience preferred
• Proficient in English language in verbal and written communications
• Proficient in using Microsoft Office; Word, Outlook and Excel
• Working knowledge of general office equipment

 PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job.  Reasonable accommodations may be made to enable individuals to perform the essential functions.

• 5-7 hours of sitting, reading and typing daily
• 1-3 hours of walking daily
• Operates computer requiring the use of hands/fingers
• Occasional bending, reaching, kneeling and/or crouching
• Regular lifting of up to 30 pounds
• Occasional climbing of stairs
• While performing the duties of this job, the employee is occasionally required to handle or feel objects, touch and use tools, stoop, twist, push, pull, grasp, balance, crawl, talk, and hear.
• Specific vision requirements include close vision, distance vision and color vision and peripheral vision, depth perception and an ability to adjust focus
• Specific audio/verbal abilities include communication with residents, employees, vendors and owners both in person and via telephone

WORK ENVIRONMENT

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing this job, the employee is exposed to weather conditions prevalent at the time.  This may include warm, hot or cold temperatures.  The noise level in the work environment is moderate.