POSTING NUMBER: N199-2526
POSTING DATE: May 22, 2026
CLOSING DATE: Until Filled
POSITION: Legal & Labor Services Executive Assistant, Paralegal
REPORTS TO: Executive Director of Legal & Labor Services, Staff Attorney
LOCATION: Central Office - Legal & Labor Services
POSITION SUMMARY: Provide high-level administrative support and paralegal assistance in a strictly confidential and responsive manner to the Staff Attorney and the Office of Talent Management. This role is responsible for managing legal documentation, supporting labor relations, ensuring district compliance with state and federal mandates, and maintaining the efficiency of the legal office.
TYPICAL DUTIES AND RESPONSIBILITIES:
- Executive Support: Maintain complex calendars and appointments; resolve scheduling conflicts and arrange high-level meetings and conferences.
- Legal Documentation: Independently compose, proofread, and prepare legal correspondence, affidavits, settlement agreements, and contracts.
- Litigation Support: Coordinate the collection of documents for discovery requests, subpoenas, and Freedom of Information Act (FOIA) inquiries.
- Case & Deadline Management: Maintain a legal docket to track court deadlines, statutes of limitations, and administrative hearing dates (e.g., CHRO, EEOC, or grievance hearings).
- Board Support: Assist in the preparation of Board of Education agenda items and legal notices, ensuring compliance with Open Meeting laws.
- Research & Compliance: Conduct preliminary research on state statutes, Department of Education regulations, and Board policies (including FERPA, HIPAA, and IDEA).
- Financial Administration: Assist in ordering supplies; manage legal invoices, professional service requisitions, and payment processing via Munis; manage payroll;
- File Management: Develop and maintain a secure electronic library and physical filing system for active litigation, personnel investigations, and historical legal opinions.
- Labor Relations: Assemble materials for collective bargaining sessions and prepare documentation for arbitration or mediation.
- Notary Services: Act as a Notary Public for the district to execute legal filings and official documents.
- Ancillary Tasks: Perform other related tasks as requested.
SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:
- Education: Associate’s Degree in Secretarial Sciences or Paralegal Studies required; Paralegal Certificate from an ABA-approved program or Bachelor’s degree strongly preferred.
- Experience: Minimum of 5 years of experience in a legal office or high-level school/central office environment. Knowledge of Hartford Public School System policies, procedures, and usage of databases preferred.
- Finance and Budget Proficiency: Knowledge of bookkeeping principles and practices, where necessary.
- Legal Proficiency: Knowledge of Attorney-Client Privilege, legal terminology, and state/federal guidelines regarding employment and education law.
- Technical Skills: Highly proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Munis. Experience with legal research tools (Westlaw/LexisNexis) is a plus.
- Communication: Excellent verbal and written communication skills with expert-level command of English grammar and punctuation; bilingual (English/Spanish) preferred.
- Discretion: Demonstrated ability to maintain strict confidentiality and exercise tact when dealing with sensitive personnel matters. Ability to discriminate between callers who should have access to the executives and those who should be referred elsewhere.
- Organization: Ability to handle a fast-paced environment, manage multiple legal tracks simultaneously, and remain detail-oriented under strict time constraints.
- Work Ethics: Must have good evaluations and attendance record. Must be flexible to provide support periodically, which may fall outside of the normal workday.
CERTIFICATION REQUIREMENTS: CT Notary Public Commission (license required or obtained within six months of hire)
SALARY AND TERMS OF EMPLOYMENT: This is a twelve-month position. Salary is commensurate with education level and experience. The salary range is $65,000 - $85,000.
UNION AFFILIATION: Non-Bargaining
APPLICATION PROCEDURE: To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at https://app.hirenimble.com/jobs/hartford. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. Candidates will be contacted directly by hiring managers for interviews.
An Equal Employment Opportunity and Affirmative Action Employer, M/F/V/D
Note: This posting does not necessarily reflect vacancies in the respective subject area and is solely intended to generate a talent pool for current and future certified teaching opportunities. The above description covers the principle duties and responsibilities of the position. The description should not, however, be construed as a complete listing of all duties or as a contract. In all cases, these relationships, functions, and their applications are subject to change by the superintendent of schools.
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Benefits
Why Should You Choose Hartford Public Schools?
Hartford Public Schools is seeking excellent candidates and wants to provide the best experience for you. We have put together a comprehensive package of benefits and incentives, including:
- Competitive salary
- Career growth opportunities
- Tuition reimbursement
- Rich health care plan
- Life insurance
- Professional development
- Local discounts and perks
Diversity Among Us
Hartford Public Schools is a diverse community of scholars and staff; racially, socioeconomically, culturally, and more. Among our approximately 16,000 students, there are 88 languages spoken; 22% of our student population are English Learners. Over 85% of the population are students of color. At Hartford Public Schools, we are intentional in our work to recruit and hire staff of various backgrounds.
Hartford is the Place for You
The state of Connecticut is situated on the northeastern seaboard. Hartford is within an hour’s drive of the coastline and is centrally located between New York City and Boston. Hartford is one of America’s oldest and most historic cities, made up of 17 unique neighborhoods rich in history and diversity. It is commonly known as the “insurance capital” due to its prominence beginning in the 19th century as home to many of the most prestigious insurance companies in the U.S., many of which still call Hartford home today. The city features world-class museums, entertainment, and sports venues, and is home to several major companies. An array of restaurants reflecting cuisines from all over the world attracts people from far and wide, and more than 200 arts, heritage, and cultural organizations in the Hartford region provide hundreds of events year-round. In addition, several universities and colleges are in Hartford and the surrounding towns, allowing easy access to advanced degree programs.