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Posted 6d ago

Legal Assistant

@ Stevens & Lee
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Princeton or New Jersey or Pennsylvania or New York or Rhode Island or Delaware or Florida
$65k-$85k/yrOnsiteFull Time
Responsibilities:supporting attorneys, drafting documents, processing filings
Requirements Summary:3+ years as a legal assistant (real estate preferred), bachelor's or equivalent experience, proficiency with Windows and Microsoft Office (Word, PowerPoint, Excel, Outlook), experience with e-filings, docketing, billing, document production, strong communication and multitasking skills.
Technical Tools Mentioned:Windows, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Outlook
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Job Description

Powerful Partnerships. Standout Solutions.

Stevens & Lee is a 200-plus lawyer full-service law firm representing clients throughout the Mid-Atlantic, New England and across the country from 18 offices in New Jersey, Pennsylvania, New York, Rhode Island, Delaware and Florida. The firm is the cornerstone of The Stevens & Lee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.

 

Job Overview

At Stevens & Lee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients.

The Legal Assistant is multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things. The ideal candidate is a self-motivated, highly organized professional with experience assisting attorneys with commercial real estate transactions, including acquisitions, dispositions, leasing, financing, and related matters

 

Primary Responsibilities (responsibilities include but not limited to)

  • Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys
  • Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts
  • Partner with the firm's Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports
  • Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials
  • Make redactions, conduct bates numbering, and compile document productions
  • Assist with litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits
  • Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements
  • Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request
  • Welcome clients and greet visitors with a helpful, positive, and professional attitude
  • Answer direct-line phone calls in a professional manner and route as necessary
  • Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed

 

Skills & Competencies

  • Ability to communicate professionally and interact effectively with all levels of personnel
  • Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision
  • Flexibility and ability to respond quickly and positively to shifting demands
  • Ability to work under pressure to meet strict deadlines

 

Qualifications

  • Bachelor's degree or equivalent relevant work experience
  • Minimum of three years of experience as a legal assistant at a law firm preferably in real estate (litigation and transactional)
  • Familiarity with commercial real estate documents and terminology
  • Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
  • Exceptional computer skills with the ability to learn new software applications quickly

 

 

The firm is not accepting resumes from search firms for this position.

Job Type: Full-Time- 40 Hours/week

 

FLSA Classification: Non-Exempt

 

Reports To: Human Resources

 

Job Location: Princeton, NJ

 

 

Salary Range: The estimated salary range for this position is $65,000 - $85,000. Actual salary determination is dependent on a variety of factors some of which include: experience, qualifications, and geographic location.

 

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.