HiringCafe
Posted 1mo ago

Legal Assistant

@ Wagner Oehler, Ltd.
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Rochester, Minnesota, United States
$22-$25/hrOnsiteFull Time
Responsibilities:Greet clients, Receive documents, Close files
Requirements Summary:Office-based legal assistant with 3+ years of law firm experience, strong organizational and communication skills, paralegal certification preferred, background check required.
Technical Tools Mentioned:Decision Vault, Lawmatics, SharePoint, Clio Manage
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Job Description

Applicants should be experienced, highly organized professionals with great attention to detail. If this sounds like a job you’ll love, apply below.

Responsibilities

Primary Responsibilities:

  • Work with new client/matter files using core systems and processes, which currently include Decision Vault, Lawmatics, SharePoint, Clio Manage, and paper forms
  • Witness document signings and notarize documents 
  • Close client files using a templated process
  • Greet/check in and announce all clients/visitors
  • Receive client documents delivered to the firm
  • Take payments from clients
  • Assist with a variety of administrative tasks, including copying, faxing, and scanning
  • Ensure the lobby is clean and business cards/marketing materials are stocked
  • Clean and stock the conference room


Additional Responsibilities:

  • Answer incoming phone calls
  • Follow screening protocols
  • Forward intake calls from new or potential clients to the intake personnel
  • Take messages as necessary and create tasks assigned to the proper party
  • Assists with call-in seminar registrations
  • Support intake personnel as necessary
  • Other duties in and outside the Intake Department as apparent or assigned to ensure the office runs smoothly

Qualifications

  • Work in the office in Rochester, MN
  • Demonstrate professionalism and the ability to work as a team member
  • Have strong interpersonal skills and excellent oral and written communication skills
  • Possess organizational, planning, time management, and computer literacy skills
  • Have 3+ years of legal service experience under an attorney or lawyer in a law firm setting
  • Pass a criminal background check
  • Strong preference for candidates who have completed a paralegal professional certification or have an advanced paralegal education
  • ABA-approved paralegal certificate program, such as an Associate’s degree or proprietary school program in paralegal studies, Bachelor’s degree desired

Compensation

$22 - $25 hourly

About Wagner Oehler, Ltd.

Wagner Oehler, Ltd. is one of the premier law firms in southeastern Minnesota, concentrating on estate planning and administration, real estate title production, and small business law. We look for individuals with a strong sense of community, a focus on details, and a willingness to be part of a growing team. We offer competitive pay, benefits, and development opportunities.

We are limited to the following practice areas:

  • Real estate and title examination
  • Estate planning
  • Estate Administration
  • Farm succession planning
  • Business law

Our mission is to provide empathetic advice from our skilled legal professionals who are dedicated to empowering clients to make strategic, informed decisions to achieve their desired outcomes.