About the Department

Put Your Skills to Work Where Every Detail Matters—Join the City of Flagstaff Municipal Court as a Legal Specialist!

The City of Flagstaff Municipal Court is looking for a motivated and detail-oriented Legal Specialist to support the administration of justice by processing cases filed with the Court. In this dynamic role, you'll conduct legal research, perform accurate data entry, and help ensure court records are complete and up to date. The position also includes some physical responsibilities, such as making mail runs to City Hall and the Flagstaff Justice Court. If you thrive in an organized, fast-paced environment and enjoy meaningful work that makes a difference in your community, we'd love to have you on our team, so apply today!

Position Duties

Compose correspondence dealing with legal and complex matters
Provides excellent customer service to both internal and external customers.
Assists Prosecutors with legal matters.
Provides attorneys with legal research. Researching criminal histories, motor vehicle reports, prior convictions and case management system.
Obtaining certified records from other agencies regarding prior convictions.
Communicate effectively with law enforcement agencies, court personnel, victim witness advocates, defense counsels, victims, witnesses, defendants and other departments and people.
Provides case management support.
Assists with preparation of criminal court proceedings, calendaring, noticing and service of subpoenas.
Assists in developing legal form files.
Assist with redacting audio/video footage.
Receives, investigates, and answers sensitive phone calls, citizen inquiries, and complaints; provides information, resolves problems, or refers calls to the appropriate person.
Researches address of victim(s), witness(es) and other person(s) if needed for trial.
Compiles information and prepares documents for service of subpoenas.
Maintains docket of cases filed by and against the City; coordinates cases with attorneys.
Uses research tools thoroughly and efficiently; develops efficient research techniques,
Writes thoroughly, clearly, and effectively with good organization and grammar.
Reviews files for presence of appropriate documents in a timely manner.
Assists with responding to public records and discovery requests in an appropriate and timely manner.
Calendars and schedules dates for meetings, depositions, deadlines, hearings, trials, appeals and all necessary filings.
Provides technical customer service support to other departments, staff, and the general public.
Creates and maintains various confidential records, files, and databases requiring compilation of varied information.
Prepares letters and reports from dictation, rough draft, or transcription to include proofreading for accuracy, completeness, spelling, and punctuation.
Maintains and is responsible for all filing and purging of materials relating to the department or division.
Answers written and oral inquiries of a routine nature.
Provides secretarial and clerical support to administrative staff to include preparing, drafting, and proofing various reports, letters, and other correspondence; attending meetings and taking minutes; and answering the telephone.
Receives, sorts, and distributes a variety of correspondence, records, and information to appropriate personnel and the general public.
Files documents alphabetically, numerically, or by other prescribed methods.
Processes a variety of forms and paperwork, using established procedures.
Types, data enters, or word-processes a variety of technical documents; compiles data and prepares reports.
Assembles and compiles a variety of data from office records for incorporation into reports; prepares various reports.
Monitors and maintains office supplies, business forms, and/or application forms.
May lead staff to include assigning and monitoring work and providing direction.
May be required to take minutes of commission or board meetings and prepare the minutes in official form.
May be responsible for monthly production reports, statistical reports, or other regularly scheduled reports.
May be responsible for coordinating travel arrangements.
May be required to train other with the computer software program.
Other duties as assigned.

To review the full job description, please click here: Legal Specialist

Minimum Qualifications

High School Diploma, or General Equivalency Diploma
Four (4) years of increasingly responsible experience as an administrative or legal assistant
Valid driver's license
Or any combination of education, experience, and training equivalent to the above Minimum Requirements

DESIRED EXPERIENCE AND TRAINING

Associate degree in a related field, or a degree from an ABA approved legal assistant program

Bilingual verbal communication ability in Spanish or Navajo

Other Qualifications

CURRENT COMPENSATION AND BENEFITS:

We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you’ll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community.

Our total compensation package includes best-in-class benefits and an annual salary of $42,556.80 - $63,835.20, based on the candidate's qualifications and experience. Plus:

Arizona State Retirement System with 100% Match
Employees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of 12%
457 Deferred Compensation Options
Up to 4% Annual Pay for Performance Increase
Group Insurance including Health, Dental and Vision coverage
Flexible & Health Savings Accounts
13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty
Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance
First-Time Homebuyer Assistance
Qualified Public Student Loan Forgiveness Employer
Tuition Assistance
Employee Clinic, Telehealth, Wellness Program & Incentives
Tobacco Cessation Program
Employer Assistance Program
Recognition including Workiversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards
Employee Discounts: Mountain Line Bus Eco Pass, Aquaplex, and Recreation Centers

Please note that Compensation and Benefits are subject to change based on future policy change, budgetary impact, and Council changes.

The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is a great place to work!

Benefits

: The City belongs to Northern Arizona Public Employees Benefit Trust (NAPEBT), a consortium formed to combine resources and leverage buying power in order to provide comprehensive and cost-effective benefits to employees. NAPEBT currently includes the City of Flagstaff, Coconino County, Coconino Community College, Flagstaff Unified School District, Mountain Line, Kachina Village Improvement District, and the Coconino County Accommodation School. NAPEBT continually works to ensure a better benefits package than any of the employers could offer individually, which keeps benefits costs down for employees.

INSURANCE
Benefits include medical, prescription, dental, vision, life insurance, and short and long term disability options.

RETIREMENT
Employees are members of Arizona State Retirement System (ASRS), Public Safety Personnel Retirement System (PSPRS), or the Elected Officials Retirement Plan (EORP) based on eligibility requirements.

DEFERRED COMPENSATION
Employees may make pre– or post-tax contributions to a 457 Retirement Plan through Voya, Nationwide, or Mission Square account via Payroll Deduction.

Our comprehensive benefits package includes healthcare benefits, Arizona State or Public Safety Retirement, annual vacation, 13 paid holidays, paid Parental Leave, an offsite health clinic, Employee Assistance Program, wellness program and incentives, First-Time Homebuyer Assistance Program, Tuition Assistance Program, and so much more. The City of Flagstaff is a Qualified Public Student Loan Forgiveness Employer. To view comprehensive benefits information, click ?here???

Supplemental Questions

Please select the option that best represents your combination of education and work experience.

High school diploma or GED plus four (4) years of increasingly responsible experience as an administrative or legal assistant.
Associate’s degree or 60 college credits plus two (2) years of increasingly responsible experience as an administrative or legal assistant.
Bachelor’s degree and some related experience.
Master’s degree or higher and some related experience.
I do not meet the minimum education and experience requirements

Please indicate your highest level of education.

High school diploma or GED
Associate’s degree or 60 college credits
Bachelor’s degree
Master’s degree or higher
I do not have any educational degrees

How many years of increasingly responsible experience as an administrative or legal assistant do you have?

None
Zero to less than one year
One to less than two years
Two to less than three years
Three to less than four years
Four to less than five years
Five to less than six years
Six or more years

Do you possess a valid driver's license?

Do you have a degree (i.e. Associate's, Bachelors, or Masters) in a related field or a degree from an ABA approved legal assistant program?

Do you speak another language besides English? If so, which language(s)?

This position is posted with the full salary range indicating future potential earnings; however, the actual hiring salary for this position is dependent upon relevant experience and qualifications above minimum requirements and position funding. This position is budgeted for the following hourly range: $20.46 - $25.58. Are you okay with that pay range?

Required Question

Agency Information

Employer: City of Flagstaff
Address: 211 W. Aspen Ave.

Flagstaff, Arizona, 86001
Phone: (928) 213-2090
Website: http://flagstaff.az.gov