CITY OF DODGE CITY
JOB DESCRIPTION

Job Title: Management Analyst
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Exempt: Yes
Reports To: City Manager

Department: Administration Date: June 2024

JOB SUMMARY
The job duties of the Management Analyst include, but are not limited to assisting Administration with a variety of State and Federal legislative issues; grant writing; assisting Finance Department with budget planning and review of financial statements; and performs a wide variety of analytical, technical and sensitive special projects assigned by the City Manager’s office spanning the entire municipal organization, cultural advisory matters and citizen programming.
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DUTIES AND RESPONSIBILITIES
The following are the performance expectations of the City along with examples of how the expectation relates to the position of a Management Analyst. This is not an exhaustive list of job responsibilities and therefore, other duties may be assigned:

Expectation to:
• Assists the City Manager and Assistant City Manager with a variety of State and Federal legislative issues including tracking and drafting responses.
• Serves as a liaison for a variety of multi-cultural activities and projects.
• Under direction of the City Manager’s office serves as a resource for researching, planning, preparing, and implementing projects and policies.
• Writes grants and administers the grant process for various departments.
• Reviews financial statements in coordination with Finance Director.
• Assists Finance Director with budget planning.
• Assists with planning of Engage Dodge and Cultural Relations Advisory Board activities and programming.
• Assists with various tasks involving grant writing, finance, general administration, and cultural advisory matters.
• Conducts analytical research for various City operations, functions and programs.
• Monitors community engagement activities and social media communications for the City Manager’s office.
• Prepares staff reports, resolutions and ordinances. Presents information and updates to the City Manager’s office.
• Under administrative direction and general operating standards, performs work requiring significant interpretive judgment in variation from established procedures and standards.
Other duties as assigned.

Supports the operations of the department by:
• Demonstrates ability to plan, complete tasks and monitor results within established deadlines.
• Effectively applying knowledge to solve a range of problems.
• Following department policies on a consistent basis.
• Performs job responsibilities consistently, timely, cost-effectively, ensuring customer satisfaction.
• Making decisions regarding the efficient and cost-effective way to perform job responsibilities.
• Identify and understand issues, problems, and opportunities and takes action consistent with available facts and probable consequences.
• Adjusts to changing conditions; accepts new duties and responsibilities with a positive attitude.
• Promoting the culture of the organization.


Customer Focus

Demonstrates concern for satisfying customers:
• Assists citizens when out in the public by answering questions, and explaining the responsibilities of the department.
• Responds accurately to general knowledge questions from the public.
• Maintains professional manner when a resident or customer has a complaint or problem.
• Respects the confidentiality of information or concerns shared by others.
• Is honest and forthright with people.

Demonstrates ability to develop, maintain, and strengthen partnerships with others inside and outside the organization:
• Establishing acceptable customer service guidelines for employees to adhere to.
• Assists residents in a respectful, friendly manner when approached with questions.
• Assists in the resolution of customer complaints, concerns, or service needs.
• Attempts to build relationships with people whose assistance, cooperation, and support may be needed.
• Recognizes the business concerns of others and attempts to foster City-Community partnerships

Adaptability, Innovation & Continuous Learning

Ensures that the vision, mission and values of the City are represented when performing the functions of a Special Projects Assistant:
• Is proactive in ensuring that job responsibilities meet the vision, mission, and values of the organization.
• Weigh the costs, benefits, risks and chances for success in making a decision.
• Anticipates possible problems and develops contingency plans in advance.
• Takes responsibility for own mistakes does not blame others.

Demonstrates ability to support organizational changes needed to improve the organization’s effectiveness;
• Initiating and implementing new methods, approaches or technologies.
• Works cooperatively with others to produce innovative solutions.
• Demonstrates openness to new organizational structures, procedures and technology.



Takes responsibility for one’s own performance:
• Takes initiative and responsibility for ensuring continual updating of skills and education necessary for the position.
• Maintains memberships and is active in appropriate professional associations and professional activities.
• With his/her manager, sets specific measurable goals about what will be done and how.
• Promptly notifies the City Manager about any problems that affect his/her ability to accomplish planned goals.
• Maintains all licenses, certifications, etc. as well as continue to learn new techniques and methodologies related to their field.

Honesty, Integrity & Respect

Fosters teamwork with coworkers:
• Listens and responds constructively to other team members.
• Is patient with other team members, administration and customers.
• Expresses disagreement constructively (e.g., emphasizing points of agreement, suggesting alternatives that may be acceptable to the group.
• Cross-trains in other areas as appropriate.
• Treats all members of the team, department, City and Community with respect, ensuring cultural differences are respected.

Safety

Ensures that all activities are carried out in a safe manner; adhering to all City safety regulations:
• Assists co-workers in the safe handling of equipment and in other duties as appropriate.
• Ensures that the City’s equipment is safely operated and all driving laws are obeyed.
• Ensures all regulations pertaining to the safe use of equipment are understood and followed.
• Reports all accidents to the appropriate individual. Follows all policies for reporting, investigating, and follow-up of equipment incidents, or personal injuries.
• Understanding if items are in need of repair and takes responsibility to ensure that it is either fixed properly or informs the appropriate personnel.


QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required at the time of hire or for the continuation of employment.

EDUCATION AND/OR EXPERIENCE
• A minimum of a Bachelor’s degree in Business Administration, Business or related field and working towards a Master’s Degree in Public Administration.
• Bilingual preferred.
• Valid Kansas Driver’s License.
• Good driving record.
• A minimum of four (4) years of business management experience or equivalency in education.

SKILLS AND ABILITIES
• Ability to cooperate with staff, public, vendors, City and community elected officials, suppliers, contractors, etc.
• Ability to maintain a professional manner when dealing with the public.
• Ability to develop work schedules.
• Ability to comprehend, retain and apply City and state policies and legislation, i.e. City ordinances, procedure manuals, etc.
• Ability to operate various types of equipment – Standard office equipment, computers, etc. Other equipment/apparatus could be required.
• Ability to use independent judgment and has the ability to carry out projects from beginning to completion with little or limited supervision.
• Ability to conduct effective research projects and prepare accurate reports and information.
• Ability to develop and implement effective records and report systems and schedules.


LANGUAGE SKILLS
• Ability to communicate effectively with other members of the staff, supervisor, and the public.
• Ability to communicate in both written and verbal form.
• Ability to read City policies and procedures; legal contracts, financial statements, written instructions, general correspondence; MSDS sheets, safety manuals, etc.

MATHEMATICAL SKILLS
• Ability to calculate basic mathematical calculations.


REASONING ABILITY
• Ability to respond to complaints and grievances posed by the public.
• Ability to define problems and deal with a variety of situations.
• Ability to think quickly, maintains self-control, and adapt to stressful situations.
• Ability to use good judgment and effectively solve problems.


PHYSICAL AND WORK ENVIRONMENT
The physical and work environments described are representative of those that must be met by an employee to successfully perform the function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Physical Environment:

• The duties of this job include physical activities such as stooping, kneeling, standing, reaching, walking, lifting and/or move (up to 25 pounds), grasping, talking, hearing/listening, seeing/observing, and repetitive motions.
• Specific vision abilities required by this job include close, distance and peripheral vision; depth perception; and the ability to adjust focus.

Work Environment:
• Work is primarily in an office setting.

Position : 000000464

Code : 17-1

Type : INTERNAL & EXTERNAL

Location : ADMINISTRATION

Grade : GRADE 45

Group : ADMINISTRA

Job Family : ADMINISTRATION

Job Class : REGULAR FULL TIME ADMN 45

Posting Start : 04/17/2026

Posting End : 12/31/9999

HOURLY RATE RANGE: $26.31-$36.81