The Manager of Talent Acquisition & Recruitment Operations provides institution-wide leadership and operational ownership of all recruitment and selection activities for the university across three campus locations. This position has full responsibility for faculty, staff, management, coaches and temporary recruitment and functions as the functional owner and system administrator of the university’s applicant tracking system (ATS). The role partners closely with Human Resources leadership, academic and administrative units, and Marketing and Communications to deliver efficient, compliant, and inclusive recruitment processes that support institutional strategy.
ESSENTIAL DUTIES:
Comprehensive Recruitment Leadership (35%)
- Serve as the university’s central authority and subject-matter expert for all recruitment and hiring activities.
- Lead and oversee full-cycle recruitment for faculty, staff, administrators, and temporary positions from requisition approval through offer and onboarding.
- Advise hiring managers, department leadership, and academic administrators on recruitment strategy, position design, search timelines, and hiring best practices.
- Identify recruitment challenges and bottlenecks; design and implement process improvements to enhance efficiency, consistency, and candidate experience.
- Ensure recruitment practices align with institutional staffing goals and diversity, equity, and inclusion priorities.
- Review and formally approve search committee recommendations to ensure compliance with recruitment policies, employment regulations, and institutional standards prior to advancing hiring decisions.
- Coordinate pre-employment certification requirements and create and issue official offer letters and employment communications, and serve as the primary point of contact with prospective candidates following approved search committee recommendations, in accordance with institutional policy.
Applicant Tracking System (ATS) Ownership & Optimization (30%)
- Maintain full functional ownership of the applicant tracking system (e.g., PeopleAdmin), mastering system capabilities and serving as the primary institutional administrator.
- Design, implement, and maintain end-to-end recruitment workflows within the ATS, including approvals, committee actions, and hiring milestones. Serve as the institutional authority for recruitment workflow design and approval, updating workflows as policies and organizational needs evolve.
- Recommend, configure, and implement system enhancements and process improvements.
- Collaborate directly with ATS technical resources and vendors to troubleshoot issues, deploy updates, and optimize system performance.
- Generate, analyze, and report recruitment metrics, applicant flow data, time-to-fill trends, and EEO reports.
- Maintain data integrity and ensure audit-ready documentation throughout the recruitment lifecycle, including electronic storage of recruitment process documents.
Search Committee Education & Tools Development (15%)
- Develop, maintain, and publish a comprehensive Recruitment and Search Guide that outlines policies, procedures, timelines, and best practices.
- Educate and train search committee members and chairs on recruitment processes, system navigation, compliance requirements, and equitable hiring practices.
- Recommend and develop search committee member formalized training for continuous improvement needs, working with existing training programs available.
- Build standardized tools and resources to simplify and support committee work, including screening rubrics, interview guides, evaluation forms, workflows, and checklists.
- Provide ongoing consultation and problem-solving support throughout active searches.
Recruitment Marketing & Outreach (10%)
- Lead recruitment marketing efforts in collaboration with the Marketing and Communications department.
- Manage recruitment-related social media strategies to enhance employment brand visibility and applicant engagement.
- Identify and recommend advertising platforms, professional associations, and outreach opportunities to support diverse and hard-to-fill positions.
- Evaluate the effectiveness of outreach channels and adjust strategies based on data and outcomes.
Compliance, Policy & Institutional Collaboration (10%)
- Ensure compliance with federal and state employment laws, EEO requirements, collective bargaining agreements, and institutional policies.
- Maintain recruitment records, search files, and approvals in alignment with audit and reporting standards.
- Coordinate recruitment activities with Payroll, Budget, Academic Affairs, and campus HR partners to support seamless hiring and onboarding.
- Participate in institution-wide HR initiatives, system implementations, and continuous improvement projects.
OTHER DUTIES:
- Classification review and reclassification request processing, as assigned.
- Represent the university at recruitment events, job fairs, and professional meetings as assigned.
- Perform related duties consistent with the scope and responsibilities of the position.