The Music Department Fellow will assist the Departmental Coordinator in support of Music faculty, staff, and students. This position will coordinate heavily with the Departmental Coordinator on day-to-day tasks and larger projects, and will also be responsible for managing multiple databases and coordinating the use of classroom/practice room spaces in the Sloan Music Center. This position will require coordination with other Music staff and will assist faculty and lesson instructors as needed.

Management Responsibilities

• Manage classroom and practice room reservations within the Music Department (lesson instructors, faculty, staff) and from other campus offices, departments, and programs.
• Manage key loan requests, pickup, and return.
• Manage locker and instrument loan assignments and database.
• Organize instrument storage and take/pick-up instruments for repair as needed.
• Maintain instrument database, including newly purchased instruments, instruments borrowed by students, and instruments rented from outside vendors.
• Manage music scholarship award database.
• Monitor fulfillment of music scholarship requirements.
• Manage and schedule end-of-semester juries.
• Manage and update “Lessons & Instructors” webpage

Assisting Music Departmental Coordinator

• Serve as a front office point of contact for visitors and classroom use by students and non-Music faculty.
• Prepare forms/sheets with Google.
• Coordinate with Music Departmental Coordinator on hiring, training, managing, and approving timesheets for work study assistants.
• Enter, sort, and compile data for lesson, ensemble, and award programs.
• Update registration database, including for-credit semester and jury letter grades.
  
  • Manage calculation, receipt, and submission of grades for Temp Instructors in 
• Prepare and submit performance/vendor/invoice payment requisitions for guest artists, guest artist housing,event ads, and tech services.
• Place and receive office supplies orders and maintain inventory.
• Keep the work room office machines and supplies well stocked and clean.
• Return/place phone calls.
• Run campus errands.
• Other tasks and assignments as they develop.

Assist Music Faculty & Staff

• Act as the point person for inter-departmental collaborative projects. May include meetings and sending out communications. 
• Work some department performances as needed and assigned by the Director of Music Production & Promotion.
• Review guest artist contracts when needed.
• Assist large ensemble directors with tour logistics and payments.
• Assist staff and faculty with preparations for special events.
• Assist Chair with distributing and collecting annual senior major assessments.
• Prepare data for course feedback.
• Update and maintain Music Department Alumni Contact catalogues.

Sloan Music Center Responsibilities

• Manage keypad codes.
• Lock building daily on business days.
  
  • Specifically loading dock elevator and rooms 200, 201, and B-011
• Manage work order requests for building maintenance, and 17+ music equipment moves between Sloan and event spaces.

Required 

• Bachelor's Degree, and must be a recent 2025, 2026 college graduate, preference given to Davidson College graduates.

Desired Skills 

• Reliable and self-motivated.
• Accurate and attentive to detail. 
• Able to analyze and solve problems.
• Able to keep information confidential.
• Flexibility in communicating and working with a variety of people and changing situations.
• Comfortable with learning software and working with data.
• Experience with Google docs, sheets, forms (or Excel, Word) and database applications, or comfortable learning.

Information about how to submit an application can be found at https://employment.davidson.edu.

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