Office Administrative Assistant

Joe Cool's Heating and Cooling – Airmont, NY

Job Type: Full-time

Work Location: Sloatsburg, New York

Job Summary:

We are looking for a reliable and detail-oriented Office Administrative Assistant to join our team. This individual will be responsible for handling various administrative tasks, ensuring the office runs smoothly, and supporting the team with day-to-day operations. The role includes responsibilities such as filing, organizing, handling mail and banking tasks, and assisting with office needs as requested.

Key Responsibilities:

• Filing and Organizing: Maintain and organize physical and digital filing systems to ensure easy access to documents.
• Mail Handling: Pick up the mail at the post office daily and ensure timely distribution to the appropriate team members.
• Bank Deposits: Make regular deposits at the bank, ensuring all transactions are properly recorded.
• Permit Paperwork: Drop off necessary permit paperwork at the required locations as requested.
• Office Organization: Keep the office tidy, organized, and well-stocked with necessary supplies.
• Answering Phones: Periodically answer office phones when necessary, directing calls and taking messages as appropriate.
• Additional Tasks: Assist with any other administrative duties or tasks that may arise, as requested by owner or other office staff.

Skills and Qualifications:

• High school diploma or equivalent.
• Prior experience in an administrative or office support role is preferred.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Proficient in basic office equipment (phone, copier, fax, etc.).
• Reliable and punctual with excellent time management skills.
• Comfortable with occasional tasks outside of typical office duties (e.g., running errands, making deposits).
• Professional phone etiquette and communication skills.

Working Conditions:

• Occasional errands and tasks outside the office (e.g., visiting the post office, bank).
• Ability to work independently and be flexible with daily responsibilities.

Benefits:

• Competitive pay based on experience.