Position Summary 

The Office Admin’s focus is on organization of documents and workstation, attention to details written or typed, and ability to multitask will contribute to the efficient functioning of the office. 

Schedule: Monday-Friday 9am-5pm

Responsibilities 

• Provide administrative support to the recruitment team, including managing calendars, scheduling interviews, and handling correspondence. 

• Maintain accurate and up-to-date records of candidate information, ensuring compliance with confidentiality and data protection policies. 

• Serve as a point of contact for job applicants, answering inquiries, and providing information about the recruitment process. 

• Collaborate with HR and hiring managers to facilitate the onboarding process for new hires, ensuring all necessary documentation is completed. 

• Assist in organizing job fairs, recruitment events, and other activities to attract potential candidates to apply. 

• Coordinate interviews between candidates and hiring managers, ensuring a smooth and efficient process. 

• Work closely with the recruitment team to support initiatives aimed at promoting diversity and inclusion in the hiring process. 

• Manage office supplies, equipment, and other resources to ensure the smooth operation of the recruitment office. 

Qualifications: 

Years of Experience: 1 year as office administrator, office assistant or similar role 

Language Skills: Proficient in English both verbally and written 

Requirements: High School Diploma/GED Required, Associates/Bachelor's degree preferred 

• Coordinate office activities and operations to secure efficiency and compliance to company policies 

• Manage phone calls and correspondence (e-mail, letters, packages, etc.) 

• Create and update records and databases with personnel, financial and other data 

• Track stocks of office supplies and place orders when necessary 

• Submit timely reports and prepare presentations/proposals as assigned 

• Proven experience in an administrative role, preferably in a healthcare or recruitment setting. 

• Proficient in office software (e.g., Microsoft Office Suite). 

• Excellent organizational and multitasking abilities. 

• Strong communication and interpersonal skills.