We are seeking a proactive, highly organized and adaptable Office Assistant / Assistant Training Coordinator to support our daily operations. The ideal candidate will thrive in a fast-paced environment, efficiently managing multiple tasks while maintaining a friendly and professional demeanor with clients. This individual will take ownership of their work, ensuring precision and efficiency, and values contributing to the overall growth and operational excellence of our business.
Key Responsibilities:
Customer Service Excellence: Provide friendly and polite communication with clients, ensuring their needs are met promptly and professionally.
Multitasking and Flexibility: Handle multiple tasks that require attention simultaneously, demonstrating flexibility and adaptability to changing priorities.
Solution-Oriented Approach: Identify challenges and proactively develop effective solutions to ensure seamless office operations.
Deadline Management: Work efficiently in a fast-paced environment, adhering to deadlines and managing time effectively to support team objectives.
Answer and direct phone calls; manage correspondence via email and mail.
Assist in the scheduling and coordination of upcoming courses.
Maintain and update office records and files.
Order and manage office supplies inventory.
Greet and assist visitors, ensuring a welcoming environment.
Requirements
Position Type: Minimum of 25 hours per week.
Shifts Required:
Monday 11am – 5pm
Wednesday 11am – 5pm
Friday 11am – 5pm
Saturday 7am - 2pm
Opportunity for Growth: This position has the potential to transition into a full-time role based on performance and business needs.
High school diploma or equivalent.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent verbal and written communication skills in both English and Spanish.
Strong organizational and multitasking abilities.
Previous experience in an administrative or office support role.
Experience in the environmental, educational or construction industry is advantageous.
Strong problem-solving skills with a solution-oriented mindset.
Flexibility and adaptability to handle shifting responsibilities and client needs.
Proficiency in using Zoom for virtual meetings and online trainings.
Benefits
Competitive salary.
Opportunities for professional development and career growth.
Friendly and inclusive work environment.