The position of an Office Assistant is a full-time non-exempt hourly position with responsibility for a wide variety of administrative duties within a school bus terminal. This position reports to a Terminal Manager and/or Assistant Terminal manager and works closely with the terminal staff, operations and maintenance teams. As required by the needs of the business the Office Assistant will also drive a school bus or van route.
Duties & Responsibilities:
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Assist the Terminal or Assistant Manager and other staff in the overall day-to-day operations of the facility
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Assist in the collection and preparation of all reports for the school district.
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Assist with billing to the school district and any third-party charter runs.
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May be responsible for coordinating employment applicant intake, credentialing and related documentation in the hiring and on-boarding process.
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Assist with communication between the company and schools regarding calendars, complaints, bus incidents; communications with parents regarding issues and concerns; communications with drivers and monitors.
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Depending on terminal level staffing and skill sets, may be trained and assigned to input, review and process payroll.
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Depending on terminal level staffing and skill sets may be trained to perform routing, dispatch, bus video review, training, safety or other operations related duties.
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Depending on terminal level staffing and skill sets, may be trained to perform maintenance related recordkeeping and documentation
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Responsible for carrying out all company policies and State & Federal applicable regulations.
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Follow company policies regarding pupil/client management and relations with parents, teachers, guardians, and the public in general.
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Will be required to answer phones and two-way radios.
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All other duties as assigned.