The Office Assistant is responsible for assisting the Business/Office Manager in the overall office operations of the school. The Office Assistant reports to the Principal or Business/Office Manager but works closely with all levels within the school and home office, as well as with students, parents, and outside consultants/vendors.
What You Will Do: Provide administrative support for the Office Manager and Principal, such as screening visitors/telephone calls, managing correspondence, scheduling meetings and ordering supplies. Process documents and materials such as student transfers, student cumulative records, schedules, reports, and school newsletters. Assist in the maintenance of student records, ensuring they are complete, accurate and properly organized. Assist in all aspects of student enrollment and attendance reporting as directed by Office Manager. Maintain accurate student attendance for the purpose of providing accurate information for District and State reporting (includes daily absence verification calls, receiving/recording tardy students, and ensuring weekly attendance sheets are signed by teachers). Manage confidential information appropriately. May assist in free/reduced lunch program reporting
Administer first aid and medication to students to meet immediate health care needs
Assist in the collection and processing of payments for a variety of events such as lunch deposits, donations, and fundraisers. Attend all relevant professional development and training sessions. Assist Office Manager in completing school administrative functions/tasks as dictated by school site and home office deliverables; may work with outside vendors, and develop necessary communications internally and externally. Maintain inventory including first aid kit supplies to ensure availability of required items. Demonstrate knowledge of, and support, El Concilio California, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
What You Will Do: Provide administrative support for the Office Manager and Principal, such as screening visitors/telephone calls, managing correspondence, scheduling meetings and ordering supplies. Process documents and materials such as student transfers, student cumulative records, schedules, reports, and school newsletters. Assist in the maintenance of student records, ensuring they are complete, accurate and properly organized. Assist in all aspects of student enrollment and attendance reporting as directed by Office Manager. Maintain accurate student attendance for the purpose of providing accurate information for District and State reporting (includes daily absence verification calls, receiving/recording tardy students, and ensuring weekly attendance sheets are signed by teachers). Manage confidential information appropriately. May assist in free/reduced lunch program reporting
Administer first aid and medication to students to meet immediate health care needs
Assist in the collection and processing of payments for a variety of events such as lunch deposits, donations, and fundraisers. Attend all relevant professional development and training sessions. Assist Office Manager in completing school administrative functions/tasks as dictated by school site and home office deliverables; may work with outside vendors, and develop necessary communications internally and externally. Maintain inventory including first aid kit supplies to ensure availability of required items. Demonstrate knowledge of, and support, El Concilio California, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.