Gem Mazda of Tallahassee is a locally owned and operated dealership seeking a well-rounded, organized, and detail-oriented individual to join our Office Staff. This position supports a variety of responsibilities including but not limited to titles, inventory, digital document storage, and other administrative functions while maintaining the ability to manage multiple priorities efficiently in a fast-paced environment.

·         Send out Lien Holder Payoffs to obtain title
·         Handle title corrections
·         Process Wholesale titles
·         Contact 3rd party vendors/customers for missing titles
·         Record all received titles in DMS and Logs

·         Input OEM vehicle inventory and used vehicle purchases
·         Submit OEM incentives
·         Handle Vehicle Deal Paperwork
·         Process product cancellations
·         Handle trade vehicle payoffs
·         Process trade titles
·         Process wholesale titles
·         Process Courtesy Loaner Vehicles

·         Review all deals for signatures and forms
·         Ensure all documents are scanned in document storage system
·         Obtain missing documents and items from deals

·         Filing
·         Backup to tag work
·         Run errands as needed
·         Cross-train for backup with other office duties

·         Strong organizational and time-management skills
·         High attention to detail and accuracy
·         Ability to multitask and prioritize responsibilities
·         Professional and effective communication skills with customers, vendors, and employees
·         Basic accounting knowledge and office experience preferred
·         Proficiency with computer systems and data entry
·         Proficiency with Microsoft Word and Excel

·         Monday through Friday, 8:30 AM – 5:30 PM

·         CHP and BCBS Health Insurance (Employer Contribution)
·         Guardian Dental and Vision Insurance
·         Employer-paid Life Insurance
·         Voluntary Life Insurance options
·         Employee discounts on vehicle purchases
·         Employee discounts on service and parts
·         Paid training
·         Paid holidays
·         Paid vacation
·         Paid personal time

·         Valid driver’s license
·         Background check
·         Steady work ethic, with a minimum of two consecutive years in a similar role
·         Dealership experience a plus
·         Microsoft Word and Excel proficiency

·         Based upon experience and job performance

Our Family - Owned and operated Dealership has been serving our customers for  almost 25 years in Tallahassee Florida. At Gem Mazda of Tallahassee you will find our knowledgeable and bilingual sales staff is here to make the process of purchasing a new Mazda or pre-owned car, truck, or SUV as hassle free as possible. We have a full line up of CX-30, CX-5, CX-50, CX-50 HYRID,  CX-90 AND CX- 90 PHEV at a fair price that will help your family choose the right vehicle. We also offer maintenance and repair work in our service center staffed with fully trained Mazda certified technicians.