About the Department

WHAT YOU'LL DO

Under the general supervision of an assigned supervisor, perform a variety of office support, clerical, and routine secretarial duties of a general or specialized nature.

Established in 1925, Ventura College was one of the first community colleges in California and currently has an enrollment of 14,500 students. Located approximately 60 miles north of Los Angeles and 30 miles south of Santa Barbara, the 112-acre campus is set in the rolling hills of Ventura – so close to the ocean that there is a clear view of the Channel Islands from several spots on campus. 

More information can be found on the Ventura College website

WHO WE ARE 

The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County.  VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.

Position Duties

Serve as receptionist for assigned area; receive office and telephone callers; provide general and technical information in accordance with established guidelines. E
 
Verify and review materials such as applications, records, files, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, files, and reports; collect and process appropriate information. E
 
Prepare, review, edit, and proofread a variety of documents and forms including general correspondence, agendas, requisitions, purchase orders, reports, minutes, and memoranda from rough draft, recordings, or verbal instruction; disseminate information as appropriate. E
 
Maintain accurate and up-to-date files and records for assigned areas; develop and monitor various logs, accounts, and files for current and accurate information; maintain and generate reports from a database or network system; verify accuracy of information and research discrepancies. E
 
Perform a variety of routine clerical accounting duties and responsibilities pertaining to financial record keeping and reporting; compile information and data for statistical and financial reports; check and tabulate data; maintain a variety of accounting records, logs, and files. E
 
Produce newsletters, brochures, technical handouts, and other specialized documents using desktop publishing software and other computer applications. E
 
Receive, sort, and distribute incoming and outgoing correspondence. E
 
Maintain office supplies and inventories; order, receive, and maintain office supplies and equipment; prepare requisitions, purchase orders, and work order forms. E
 
Maintain calendar of activities, meetings, and various events; schedule appointments; reserve facilities for specific uses. E
 
Assist in the preparation and distribution of meeting agendas and associated material; take and prepare minutes. E
 
Make reservations and travel arrangements; process a variety of travel and expense forms. E
 
Assist in training and providing work direction to student workers. E

Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E 

Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E
 
Perform related duties as required.
 
E = Essential duties

Minimum Qualifications

Any combination equivalent to:
 
Education:   Graduation from high school or evidence of equivalent educational proficiency.
 
Experience:   One year of responsible clerical experience involving public contact and the use of a computer and office applications OR two years of customer service experience that required the use of computer applications to enter and retrieve information.

Other Qualifications

PLEASE NOTE: All testing for this recruitment will be conducted remotely. Please see additional information regarding the test dates and location below.

Benefits

Paid Holidays: The Ventura County Community College District offers 15 paid holidays per year, plus 2 additional floating holidays.

Paid Vacation:  
Full-time classified employeesearn vacation leave based on years of continuous service: 

• 6 months - 3 years: 8 hours per month, plus 3 additional days between Christmas and New Year's Eve. 
• 3 - 10 years: 10 hours per month, plus 3 additional days between Christmas and New Year's Eve. 
• 10+ years: 13.3 hours per month, plus 3 additional days between Christmas and New Year's Eve. 

Administrators, managers, and full-time supervisory and confidential employees accrue 13.33 hours per month for each month they are in paid status, plus 3 additional days between Christmas and New Year's Eve.

Health Benefits: The District contributes up to the full premium cost of the PPO 90C or Kaiser HMO plan (whichever is higher) toward any eligible medical plan for full-time employees and their eligible dependents. Dental, vision, and Basic life insurance premiums for full-time employees and their eligible dependents are also District paid. 

Benefit providers available to eligible full-time and part-time (50% or more) classified employees include: 

• Medical: Anthem PPO and HMO Plans, Kaiser Permanente HMO Plan 
• Dental: Delta Dental DHMO or PPO Plus Premium 
• Vision: EyeMed PPO Vision Plan

Retirement: Eligible employees in positions of 20 or more hours per week are enrolled in CalPERS (California Public Employees' Retirement System). 

• PERS members that began prior to January 1, 2013 (Download PDF reader)
• PERS members that begin after December 31, 2012 (Download PDF reader) 

Paid Sick Leave: All full-time management, supervisory, confidential, and classified employees (probationary and permanent) earn one day of sick leave per month in a paid status, accumulating 12 days per fiscal year for full-time employees. Unused sick leave accumulates without limit. 

Learn More: For a full overview of employee benefits, visit the District's Benefits page at:
http://www.vcccd.edu/departments/human-resources/benefits/ascc-benefits

Supplemental Questions

01

PLEASE READ THE FOLLOWING STATEMENT: Answer the following questions as truthfully and accurately as possible. You are not expected to answer at the highest level of each of these items to be qualified.
The application will be evaluated for minimum qualifications. Your responses to the supplemental questions below may also be used to determine your qualifications beyond the minimum qualification requirements for this classification in a training and experience (T&E) evaluation. Referring to your application/resume, listing "see resume", or incomplete responses will NOT qualify as a response to any question. Questions that are answered in this method will be considered INCOMPLETE and may result in DISQUALIFICATION.
You are required to answer ALL of the supplemental questions as truthfully and accurately as possible. Your responses to these questions are subject to verification and may be assessed in subsequent examination parts. All experience, education, training, and certification must be included in your application in order to be considered. Any sign of deliberate misinformation or intentional exaggeration will result in disqualification from this examination process and possible bar from future employment opportunities with the Ventura County Community College District (VCCCD).
Select "Yes" if you have read, understood, and agree to the above statements.
Select "No" if you have read, understood, and DO NOT agree with the above statements and voluntarily withdraw your application for this position.

• Yes
• No

02

What is your highest level of education?

Please Note: Proof of education will be required. Degrees must be earned from an institution of higher learning recognized by the Council for Higher Education. Foreign degrees and credit units require translation and equivalency established by an agency recognized by the Commission on Teacher Credentialing.

• High School Diploma or GED equivalent
• Associate Degree
• Bachelor's Degree
• Master's Degree
• Doctorate Degree
• None of the above

03

How many years of full-time (or prorated part-time) experience do you possess performing clerical duties that involved public contact?

• No experience
• Less than 1 year
• At least 1 year, but less than 2 years
• At least 2 years, but less than 3 years
• At least 3 years, but less than 4 years
• At least 4 years, but less than 5 years
• 5 or more years

04

How many years of full-time (or prorated part-time) experience do you possess providing customer service that required the use of computer applications to enter and retrieve information?

• No experience
• Less than 1 year
• At least 1 year, but less than 2 years
• At least 2 years, but less than 3 years
• At least 3 years, but less than 4 years
• At least 4 years, but less than 5 years
• 5 or more years

05

Candidates who are successful in this examination process may be contacted for future employment opportunities (within this classification) that may be at a different site than where the current vacancy is located.

Which locations within VCCCD are you willing to work? (Check all that apply.) You will only be considered for vacancies at locations at which you indicate you are willing to work in response to this question.

• District Administrative Center (Located in Camarillo)
• Moorpark College
• Oxnard College
• Ventura College

06

Please indicate the type of job (fulltime and/or part-time) AND the type of work (regular and/or temporary) that you are willing to accept. (Check all that apply).

You will only be considered for vacancies with the type of job AND work that you are willing to accept.

• Fulltime Job
• Part-Time Job
• Regular/Permanent Work
• Temporary Work

07

The testing process will require access to a computer with a camera, microphone, speakers, and a reliable connection to the internet. If you do not have access to one or more of these components and would like to request alternate testing accommodations, please indicate so below.

• I do NOT have access to one or more of the required components and
  
  would like to request alternate testing accommodations.
• I have access to ALL of the required components and do not need
  
  alternate testing accommodations.

Required Question

Agency Information

Employer

Ventura County Community College District

Address

761 East Daily Drive, Suite 200








Camarillo, California, 93010

Phone

805 652 5500

Website

http://www.vcccd.edu