Job description

About us

Equiteq is a global investment bank that provides M&A advisory to high-growth companies in the knowledge-intensive business services sector. With offices in New York, Atlanta, Boston, London, Singapore and Sydney, we work with founder-led businesses, private equity, and strategic buyers on transactions that shape the future of specialist services and tech-enabled sectors. 
 
Our team thrives in a fast-paced, entrepreneurial environment that combines the professionalism of a global advisory firm with the agility of a growth-stage business. We value collaboration, initiative, and the impact each team member makes in driving exceptional outcomes for our clients. 

About this role

We are seeking a highly organized and proactive Office Manager & Executive Assistant to join our Boston team. This role sits at the center of office operations and executive support, playing a critical role in enabling a seamless employee and client experience while providing high‑quality administrative support to senior bankers.
 
This role will be responsible for ensuring the Boston office runs smoothly day-to-day while managing and coordinating complex calendars, travel, and other priorities for senior leadership.
 
This is an excellent opportunity for someone who enjoys variety, takes ownership, and is comfortable balancing front‑of‑house presence, operational execution, and executive‑level support in a professional services environment.

Key Responsibilities:

Office Management & Boston Office Operations

• Serve as the primary on‑site point of contact for the Boston office, ensuring a professional, welcoming, and well‑run environment at all times.
• Oversee day‑to‑day office operations including facilities coordination, office supplies, catering, and vendor management.
• Act as the first point of contact for visitors, clients, and external partners; manage meeting room setup, visitor access, and hospitality.
• Liaise with building management, external service providers, and internal teams to resolve facilities or office‑related issues quickly and proactively.
• Coordinate local health, safety, and office compliance requirements as needed.

Executive Assistant Support:

• Provide high‑quality administrative support for multiple Managing Directors and senior bankers.
• Manage complex calendars, meeting requests, and scheduling logistics, proactively resolving conflicts and prioritizing requests.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itinerary management.
• Prepare and submit expense reports in line with internal policies; partner with Finance to resolve questions or discrepancies.
• Assist with meeting preparation, document coordination, and other administrative support as needed for client and internal meetings.

Team & Business Support:

• Provide general administrative support to the broader Boston banking team, flexing across priorities as required.
• Support onboarding logistics for new joiners in collaboration with HR and IT, including workspace setup, systems access, and first‑day coordination.
• Assist with the planning and execution of internal events, team meetings, and office initiatives that strengthen culture and engagement.
• Partner closely with other EAs and Office Managers across Equiteq to ensure consistency of standards, processes, and support.

What are we looking for?

Knowledge & Experience:

• 3-5 years of experience in an office management, executive assistant, team assistant, or similar administrative role, ideally within a professional services, financial services, or fast‑paced corporate environment.
• Strong organizational skills with the ability to manage multiple priorities, work under pressure, and anticipate needs.
• Confident communicator, comfortable interacting with senior stakeholders, clients, vendors, and colleagues at all levels.
• High degree of discretion and professionalism when handling confidential information.
• Proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel); familiarity with expense management tools is a plus.
• A proactive, solutions‑oriented mindset with a willingness to take ownership and continuously improve how the office and support function operate.
• Desire to learn about and leverage artificial intelligence in day-to-day operations

Our values

At Equiteq, our values are central to what we do and how we show up for our colleagues and clients:

• Achievement: We are driven by attaining measurable success for our clients, our colleagues, our firm and ourselves.
• Empathy: We are excellent at understanding entrepreneurs. We are comfortable stepping into difficult, uncertain situations and figuring out a path forward, with competent humility. We know when to do the banking work and when to focus on human connections. We treat our clients as the savvy entrepreneurs that they are and listen, so that we can help them realize their vision.
• Integrity: What we do is consistent with what we say. We define expectations and meet those, every time. 
• Teamwork: We value collaboration; we value our team. We work together to produce the best outcomes for our clients. We gravitate to working in teams even when solo work might be more efficient, easier, or faster.
• Entrepreneurial: We understand entrepreneurs because we are entrepreneurs ourselves. We all think and act like owners, which means we care passionately about our clients, our reputation, and our success.

Diversity, equality and inclusion

We are committed to making Equiteq a more diverse and inclusive workplace and recognize that starts with our approach to hiring but does not end. We encourage applications from qualified individuals from all backgrounds and commit that our hiring decisions will be based solely on an assessment of knowledge, skills and experience relevant to our role and our teams.

Compensation

The expected salary range for this position in Boston is between $75,000 to $85,000 annually. The offered salary may vary based upon various factors including individual experience and skills.
Equiteq employees are also eligible to participate in a discretionary bonus scheme, based on personal and team performance, and receive a range of benefits including medical, dental and vision insurance, 401k match and a minimum of 20 days PTO.