Position:                        Office Manager/Legal Assistant

Department:                 Norman A. Wiggins School of Law

Status:                           Part Time

Position Summary:

The Office Manager/Legal Assistant will assist in managing the daily duties and functions of the Stubbs Bankruptcy Clinic at Campbell University School of Law in Raleigh, North Carolina. This is a part-time position.

Essential Duties and Responsibilities:

• Maintains and updates office procedures and policies
• Work closely with the Director, clinic clients, and students working in the clinic
• Set up and manage client files
• Audit student files and maintain quality control of client files
• Answer phone calls and emails from all clinic parties
• Assist the Director with course planning and class preparation
• Assist Director, attorneys and students as needed with special assignments
• Process incoming and outgoing mail
• Order and set up catering for special events
• Prepare purchase requisitions, check requisitions, and assist Director with administrative paperwork
• Assist with grant programs as applicable
• Maintain a professional appearance and demeanor at all times
• Assist in keeping clinic office space, files, and records organized and stocked with supplies
• Uphold and abide by Campbell University policies and procedures, including but not limited to Title IX, and Information Security, including but not limited to; FERPA and other state and federal mandates
• Other job-related duties, responsibilities and activities may change or be assigned at any time with or without notice

Education/Experience:

• Bachelor’s degree or equivalent in education, certification, and/or experience required
• Experience in a higher education, legal, or non-profit sector is also desired

Knowledge, Skills, and Abilities:

• Ability to communicate effectively to all groups through both oral and written channels
• Strong interpersonal, organizational, and time management skills
• Possess excellent customer service skills necessary to interact with clients and law students
• Comprehensive computer skills, with the ability to learn and utilize new and emerging technology
• Knowledgeable regarding software systems including Office 365, Blackboard, and practice management applications
• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint and common methods of digital communication such as web conferencing, web/text chat
• Proficiency using/administering social media platforms
• Demonstrate tact, a positive attitude, courtesy, and discretion in dealing with faculty, staff, students, and the public. Must be pro-active and a self-starter to accomplish the goals and purpose of the clinic
• Work independently as well as function effectively in a team and within a diverse group of people
• Exercise good judgment in complex, new, and/or stressful situations
• Manage multiple, concurrent projects, and meet set deadlines
• Adaptability, flexibility, and a willingness to work in a changing environment
• Ability to work occasional evening or weekend hours
• This position demands accuracy, honesty, integrity and the ability to work within the Christian mission of Campbell University