Amherst Middle School - Office Manager (Anticipated)

Position Overview:

The office manager performs a variety of managerial and office duties fully respecting the confidential nature of the work, within the authority delegated by school principal. The individual in this position discharges duties in a professional manner, represents the school in a positive way, and works in accordance with District policies and regulations.  The Amherst Middle School office manager works to coordinate front office and school operations, such as financial accounting, ordering, supplies, and coordinating substitute coverage, while assisting in any way needed. The office manager must have the ability to adapt to new technologies and software programs to support the overall effectiveness of the school. 

Example of Responsibilities:

Substitutes

• Manage staff absences/substitute assignments (Aesop/Frontline)
• Assist staff in entering absences
• Assist substitutes in taking assignments, matching preferences & needs
• Greet and support subs with general and daily school information, assigned teacher's schedules, attendance lists, and lesson plans
• Maintain time sheets for each sub and submit bi-weekly to SAU according to published schedule
• Manage unexpected absences occurring during the day as well as unfilled assignments

Professional Development

• Manage and process staff professional development for AMS staff including PD approvals and purchase orders 

Building Use and Security

• Manage/update building access schedules
• Order access badges for new staff and manage users
• Participate in Incident Command System (ICS) team
• Manage building use calendars for internal and external events

Assisting the Principal

• Assist and/or manage crisis situations
• Calendar  - Basic information e.g. school year calendar with vacations & holidays; schedule school events and visits with outside vendors; regularly scheduled meetings, schedule principal's appointments
• Assist with professional memberships, subscriptions, and renewals

Budget Related Duties

• Create purchase orders (Infinite Visions: School ERP Pro)
• Place orders with vendors for supplies
• Invoice Management
• Create stipends for staff
• Manage student activities fund, visit the bank to withdraw and deposit funds as needed

Qualifications

• High school diploma or equivalent
• Skilled in all Office Programs (Word, Excel, etc.), Google Suite, and PowerSchool (preferred)
• Ability to maintain high level of confidentiality
• Good organizational and technical skills
• Thorough knowledge of record keeping and filing techniques

Ability to

• Multitask in extremely busy environment
• Work independently
• Communicate and interact effectively with others 

All inquiries should be directed to:

Kristen Gauthier, Principal
Amherst Middle School
14 Cross Road
Amherst, NH  03031
E-mail:  [email protected]
603-673-8944

Additional information about our district, school, and community, as well as this position, is available by visiting the School Administrative Unit 39 (SAU 39) web site: www.sau39.org. We welcome your inquiry. 

The Amherst School District does not discriminate in its education programs, activities or employment practices on the basis of race, color, religion, pregnancy, language, sex, national origin, age, disability, sexual orientation, genetics or veteran, marital or citizenship status.  This policy is in accordance with state and federal laws, including Titles VI and VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, the Age Discrimination in Employment Act, the Equal Pay Act, the Genetics Information Nondiscrimination Act, Title IX of the Education Amendments of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, and RSA 354-A.