HiringCafe
Posted 2d ago

Operations Manager East Coast

@ Physician Partners of America
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Merritt Island, Florida, United States
OnsiteFull Time
Responsibilities:managing calendars, coordinating travel, producing reports
Requirements Summary:Provide executive administrative support, heavy calendar management, travel coordination, project management, advanced Microsoft Office skills, typing 50–60 WPM, attention to detail, confidentiality, and ability to manage multiple projects.
Technical Tools Mentioned:Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Visio, Microsoft Outlook
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Job Description
JOB SUMMARY
The Office Manager will provide administrative support to our COO, Senior Vice Presidents and Vice Presidents when needed. Work entails confidential and sensitive issues requiring a high degree of discretion. 
 
JOB DESCRIPTION
• Oversees heavy calendar management, requiring interaction with executives, other assistants to coordinate a variety of executive meetings.
• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner. Designs and produces various reports and presentations for multiple department projects and meetings.
• Coordinates travel arrangements and prepares expense reports.
• Produces formats and edits correspondence and documents.
• Creates and maintains necessary tracking/coordination spreadsheets.
• Strong Project management skills.
• Prepares meeting agendas and coordinates meeting minutes.
• Performs special projects as assigned.
• Maintain supplies inventory 
• Maintain corporate books up to date 
 
JOB REQUIREMENTS
• Working knowledge of the healthcare industry preferred.
• Excellent attention to detail
• A high school diploma. 
• An Associate's Degree in a related field preferred. 
 
KNOWLEDGE, SKILLS AND ABILITIES:
• Advanced in Microsoft Office such as Word, Excel, PowerPoint, Visio and Outlook. 
• Advanced calendaring and travel coordination skills required.
• Ability to type more than 50-60 words a minute. 
• Ability to interface with personnel at all levels
• Ability to effectively manage/coordinate simultaneous projects
• Ability to be flexible and multi-task
• Excellent interpersonal and communication skills
• Excellent time management skills
• Excellent initiative and customer service focus
• Excellent organizational skills and the ability to meet strict deadlines
• Demonstrated ability to deal with confidential information
 
HOURS AND WORKING CONDITIONS
 
The position schedule will be Monday thru Friday typically 8:00 a.m. to 5:00 p.m., however work hours may be subject to change dependent upon business needs.
 
Noise or Vibrations: Copy machine, phones, computer and printer, other office equipment
Hazards: Occasional contact with communicable diseases, electrical equipment, blood borne pathogens, etc.
Personal protective equipment:  Provided if necessary (gowns, gloves, masks, head cover)
 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice