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Part-Time: Administrative Assistant Manufacturing & Transportation Division

@ Kentucky Community and Technical College System
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Florence, Kentucky, United States
$18/hrOnsitePart Time
Responsibilities:processing schedules, preparing reports, managing inbox
Requirements Summary:Associate's degree or equivalent, 1–2 years administrative experience, proficiency with Microsoft Office (Excel, Outlook, Teams, SharePoint, Word, Forms), strong organization, communication, confidentiality, and ability to work independently.
Technical Tools Mentioned:CourseDog, Microsoft Bookings, Microsoft Excel, Microsoft Outlook, Microsoft Teams, Microsoft SharePoint, Microsoft Word, Microsoft Forms
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Job Description

Title: Part-Time: Administrative Assistant, Manufacturing & Transportation Division


Salary: $17.50 per hour


Standard Hours: 24 per week


Work Location: On-Site


FLSA Status: Non-Exempt


College: Gateway Community & Technical College, Boone Campus


Department: Manufacturing & Transportation Technology






Job Summary


The Part-Time Administrative Assistant provides comprehensive administrative and operational support to the Manufacturing and Transportation divisions. The role supports scheduling, reporting, and student- and faculty-facing processes to ensure smooth academic operations.






Job Duties:


Scheduling & Academic Operations

• Process CourseDog schedule changes and course cancellations in accordance with established procedures
• Notify students and advisors and assist with student moves as needed
• Conduct initial review and cleanup of upcoming semester schedules

Reporting & Data Support

• Prepare weekly live class count reports, including analysis of enrollment trends and low-enrollment courses
• Generate faculty load reports and identify potential overloads
• Complete additional reporting tasks as assigned

Administrative & Office Support

• Assist with book ordering and maintain division records
• Manage and respond to inquiries in the Manufacturing & Transportation inbox
• Maintain Microsoft Bookings pages
• Coordinate logistics for meetings and events
• Monitor division budgets and manage office supply inventory under supervision
• Perform other duties as assigned






Minimum Qualifications:



  • Associate's degree or equivalent

  • 1–2 years of administrative, clerical, or office support experience

  • Ability to work independently with minimal supervision

  • Strong organizational skills and attention to detail

  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment

  • Effective verbal and written communication skills

  • Demonstrated ability to work collaboratively with diverse student populations, faculty, and staff

  • Proficiency in Microsoft Office applications, including Excel, Outlook, Teams, SharePoint, Word, and Forms

  • Ability to handle confidential and sensitive information with discretion







Preferred Qualifications:



  • Prior administrative or clerical experience

  • Experience working in a community college, higher education, or workforce training environment

  • Familiarity with academic scheduling systems, reporting tools, or student information systems






Employee Rights - Employee Polygraph Protection Act


Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.