JOB TITLE: PART-TIME OFFICE ASSISTANT DEPARTMENT: TECHNICAL EDUCATION
SALARY RANGE: $15.30-$16 FLSA: NONEXEMPT
IMMEDIATE SUPERVISOR: Technical Programs Director – Lebanon Education Center
SCHEDULE DETAILS: Part-Time/as needed (19.5 hours weekly, 8:00 a.m. - 4:30 p.m.- hours may vary)
Position Summary
The Part Time Office Assistant is responsible for maintaining, performing, and assisting with a variety of clerical duties to support the EDS program in the day-to-day operations. This position provides primary support to technical education programs that are offered during day sessions.
Essential Job Duties
- Perform receptionist tasks, answers the telephone, greets students, employees, and visitors, and directs them to the appropriate office or person.
- Maintain a pleasant and positive attitude toward all students, faculty, staff & visitors.
- Assist full-time faculty & staff with various projects when asked.
- Work with EDS program applicants to collect application items, assist with tours, and provide requested information.
- Maintain and update variety of resources for Technical Programs Director – Lebanon Education Center.
- Assist instructors with the operation of office equipment (copiers, fax machine, Scantron, etc.)
- Assist with incoming mail and deliveries to faculty and staff.
- Demonstrate professional conduct, positive attitude, and supportive culture.
- Exercise initiative and assesses work load, prioritize work flow, and use independent judgement.
- Maintain confidentiality of students, parents/guardians, and fellow staff members, as well as records and all information.
- Exhibit exemplary attendance and punctuality.
- Comply with college policies and procedures.
- Perform other duties as assigned
Required Knowledge, Skills & Abilities
- High School Diploma or equivalent.
- Proficient in Microsoft Office Suite.
- Prior customer service experience and working with the public.
- Ability to work well with others.
- Strong oral and written communication skills.
- Ability to use information technology for professional productivity.
- Self-starter able to manage various tasks as needed.
Preferred Knowledge Skills & Abilities
- Associate’s degree from a regionally accredited institution of higher learning.
- Experience with Colleague.
- Experience working within a collegiate setting.
- Experience with selective admission programs
- Experience with or knowledge of the power distribution field.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT: (The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.)
Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions. Requires extended periods of time viewing computer monitor or standing; may require adjustment of schedule to include some evening and/or weekends; may encounter occasional exposure to inclement weather during travel.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.
***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.” THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.