PART-TIME OFFICE ASSISTANT

at Saline Athletics

 

 

JOB DESCRIPTION

Under the direct supervision of the Athletic Director, the Office Assistant shall provide a wide variety of complex and confidential administrative support, communicating information to school district employees, students, parents, and others as required. This position will assist in ensuring compliance of department/program activities with legal, administrative, and District policy requirements.

 

Saline Area Schools strives to hire individuals who are intrinsically motivated; have a deep desire to grow professionally; believe children deserve to learn in an environment that is the least restrictive and who is reflective of the highest level of cultural competence. SAS strives to employ individuals who possess a strong work ethic, are committed to providing children with boundless opportunities, and who understand that equity, inclusion, and social justice are essential to the success of a school community in the 21st Century.

 

QUALIFICATIONS
Required Education/Certification

• High school diploma or GED

Required Experience

 

• Previous successful experience in a similar role

Preferred Experience

 

• Previous successful experience within a collegiate or high school Athletic Department


• Knowledge of MHSAA rules and regulations

RESPONSIBILITIES & DUTIES

• Serve as the first point of contact for students, parents, coaches, officials, and community members, providing professional and courteous customer service.


• Answer phones, emails, and inquiries, and assist visitors to the Athletic Office.


• Maintain athletic department records, databases, files, and correspondence.


• Assist with student registration, eligibility documentation, and athletic participation records.


• Coordinate and maintain schedules, calendars, and departmental communications.


• Prepare, process, and maintain purchase orders, invoices, deposits, and other financial records in accordance with district procedures.


• Assist with budgeting and tracking expenditures as directed by the Athletic Director.


• Coordinate transportation requests and support event logistics.


• Assist with facility scheduling and reservations.


• Manage and update the athletic department website and social media platforms.


• Prepare and distribute athletic announcements, newsletters, promotional materials, and other communications.


• Promote athletic events and recognize student-athletes and team accomplishments through various communication channels, including social media.


• Coordinate end-of-season banquets, awards programs, and other recognition events.


• Prepare, order, and organize team awards, plaques, certificates, letters, and other recognition materials.


• Assist with scheduling contests and maintaining game schedules.


• Confirm assignments with officials and communicate game details as needed.


• Coordinate and confirm game workers, including ticket takers, scorekeepers, timers, announcers, and other event personnel.


• Communicate with coaches, officials, schools, and event staff to ensure smooth operation of athletic contests.


• Support game day operations and special events, including tournament hosting and championship events, as well as coordinating Signing Day.


• Maintain inventory and order office and athletic supplies as needed.


• Compile reports, statistics, and information requested by the Athletic Director, district administration, conference, and MHSAA.


• Maintain confidentiality and exercise discretion when handling sensitive information.


• Work collaboratively with coaches, district personnel, and community stakeholders to support the mission of the Athletic Department.


• Perform other duties as assigned by the Athletic Director.

ESSENTIAL DUTIES

• Use computer network systems and software applications as needed.


• Organize and coordinate work.


• Develop and implement projects.


• Effective and respectful verbal and written communication skills.


• Communicate effectively with students and parents.


• Organize multiple tasks and conflicting time constraints.


• Engage in self-evaluation with regard to leadership, performance, and professional growth.


• Establish and maintain cooperative working relationships with others contacted in the course of work.


• Demonstrate exemplary attendance and punctuality.

PHYSICAL AND MENTAL DEMANDS, WORK HAZARDS

Work in school environments, including indoor and outdoor athletic facilities. Requires physical stamina, communication skills, and mental alertness. Includes standing, walking, lifting, and navigating athletic spaces. 

 

WORK SCHEDULE

• Must be willing to work a flexible schedule based on the needs of each athletic season.


• Regular schedule will require an in-office presence Monday through Friday, approximately 5 hours per day. 


• Some flexibility on the exact schedule can be provided.

FLSA STATUS

Non-Exempt

 

TERMS OF EMPLOYMENT

Per the Saline Area Schools ESP Contract

 

PAY RATE

Starting at $21.00 per hour

 

APPLICATION METHOD
EXTERNAL CANDIDATES: All interested and qualified external applicants must complete an application and upload all necessary documents on the TalentEd Website (please visit our HR web page at: https://saline.tedk12.com/hire/index.aspx# to access the SAS Job Openings). All letters of interest, resumes, and applications must be received no later than the deadline listed or until the position has been filled.

INTERNAL CANDIDATES: All interested and qualified internal applicants must submit a letter of interest and a current resume via email to Ashley Mantha, [email protected]. All letters of interest, resumes, and applications must be received no later than the deadline listed or until filled.

 

NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities.

 

If you have any accessibility concerns regarding the completion of this application, please contact Alli Littlejohn, HR Coordinator, [email protected] to set up an appointment for additional support.