About Cloquet Public Schools

Welcome to Cloquet Public Schools! We are a dynamic community serving over 2,500 students in northern Minnesota. Our vision, "Growing forward for our community, our schools, and our future" guides us as we work to provide a robust educational opportunity for each student we serve.
 

We offer a small-town feel combined with the amenities of larger districts, and we are recognized for our commitment to cultural inclusivity, high-quality education and a strong sense of community. Here you will find a welcoming, forward-thinking environment where you are empowered to make a meaningful impact in the lives of students and families. If you are passionate about education and community, we invite you to join our team!

School Administrative Assistant

Position Overview

The successful candidate will be an individual who firmly believes:

• All students can and will learn, and that their learning can be directly influenced by focusing on factors over which we have control;
• In the need to work interdependently with teachers, school, and district leaders throughout the system, aligning the work of adults around improving student learning by meeting the needs, interests, and aspirations of students;
• In the need to work in partnership with staff to continuously improve practices to enhance student and family engagement, creating the conditions for equity, excellence and student success; and
• In meeting students' academic, social, and emotional needs and aspirations so that each student feels valued and has a sense of belonging, leading to academic success

Position Purpose
Under the direct supervision of the principal or other administrator, and as assigned by the School Executive Secretary, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees. This position is considered non-exempt under the Fair Labor Standards Act (FLSA).

Primary Responsibilities

Duties of this job include, but are not limited to:

• Prepare, copy and distribute notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Assist in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Assist in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Assist in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assist visitors to the office, including students, parents, substitutes teachers, and others.
• Answer telephone calls, and provide information and assistance to callers.
• Distribute incoming mail appropriately; sends outgoing mail.
• Evaluate situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Register new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
• Respond to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
• Perform other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

The above description is illustrative of tasks and responsibilities and is not meant to be inclusive of every task or responsibility.

Preferences

We strongly prefer candidates who have exhibited excellence in collaboration with colleagues and an enthusiasm for working with students. Preferred candidates will have demonstrated the following knowledge, skills, and abilities:

• Knowledge of:
  • Office management procedures
• Ability to:
  • Describe problems and work orally or in writing to supervisor as required
  • Establish and maintain cooperative working relationships with others contacted in the course of work
  • Carry out instructions furnished in written or oral form
  • Add, subtract, multiply and divide, and perform arithmetic operations
  • Understand, apply and use personal computers and software applications (e.g. Word, Excel, PowerPoint, the internet, Outlook, electronic mail)
  • Problem-solve job-related issues
  • Work with a diverse group of individuals
  • Process paperwork accurately according to standardized procedures
  • Maintain confidentiality of information regarding students, employees and others
  • Travel to and from meetings as required
• Effective verbal and written communication skills.
• Effective organizational and time management skills

Qualifications

The successful candidate must have earned a high school diploma or equivalent. Additional demonstrated qualifications include creative planning and organizational skills and highly effective interpersonal skills. Previous experience working in a clerical role in an office setting preferred. 

Licensing Requirements

No specific license is required for this position.

Salary and Benefits

The starting pay for this position is between $19.90 - $23.28 and is based on the 2024-2026 AFSCME Secretarial Agreement  https://drive.google.com/drive/folders/18EimlhULThPQsIe5A1hLQCMX-Fg73-Xi  Your initial placement is dependent on your qualifications (education and years of relevant experience).The agreement for 2026-2027 is currently under negotiations.

We are proud to offer a wide array of benefits to our employees, including medical, dental, life, long-term disability, long-term care, an employee assistance program, and retirement contributions. You will also be eligible for paid on the AFSCME Secretarial Agreement https://drive.google.com/drive/folders/18EimlhULThPQsIe5A1hLQCMX-Fg73-Xi

How to Apply

Application deadline is June 26th, 2026.. Position will remain open until filled.

Individuals who wish to be considered for this position must apply online at http://www.applitrack.com/isd94/onlineapp.

Only qualified and appropriately licensed individuals will be considered for an interview.
 

For any inquiries or questions regarding the position, please contact Jennifer Holm, Principal, at [email protected] or (218) 879-3308.
 

A diverse workforce fuels innovation and allows us to better understand, communicate with, educate, and support our students. Cloquet will not deny anyone the opportunity for training or employment because of sex, race, religion, color, creed, national origin, marital status, age, sexual orientation, gender identity, disability, veteran status, or status with regard to public assistance.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications outlined in a job description. We are most interested in finding the best candidate for the job and know that candidate may be one who comes from a less traditional background. We encourage you to apply even if you don't believe you meet every one of our qualifications described.