Summary

The Part-Time Summer Records and Document Management Assistants will work as part of a team to review, organize, scan, index, upload, retain, and dispose of business records in accordance with company policies and government records management requirements. This position is ideal for students, recent graduates, or individuals seeking experience in office administration, records management, information governance, or government contracting environments.

The project involves processing approximately 100 boxes of physical records and converting appropriate documents to electronic records stored in Microsoft SharePoint.

Essential Functions

• Review physical files and documents for completeness and proper classification
• Sort, organize, and prepare documents for scanning and electronic storage
• Scan paper records using document imaging equipment
• Upload electronic files to Microsoft SharePoint and ensure proper file naming and indexing
• Verify scanned documents for accuracy and quality control
• Apply records retention schedules and assist with document disposition activities
• Label, archive, store, or securely dispose of records in accordance with company policies and regulatory requirements
• Maintain confidentiality and protect sensitive and proprietary information
• Track project progress and maintain records inventories
• Asist with general administrative and records management tasks as assigned
• Work collaboratively with supervisors and team members to meet project deadlines

Competencies

• Excellent organizational skills
• Strong attention to detail
• Time management skills
• Teamwork and collaboration skills
• Data entry accuracy
• Professional communication skills
• Ability to maintain confidentiality

Supervisory Responsibility

N/A

Work Environment

 This job operates in a professional office environment. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to remain in a stationary position 75% of the time.
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Expresses or exchanges ideas by means of the spoken word.  Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Frequently the standard office equipment moves up to 25 pounds.
• Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a part-time position. Typical days and hours of work are Monday through Friday, a.m. to p.m. 

Travel

No travel

Experience

• Must be at least 16 years of age
• Strong attention to detail and organizational skills
• Basic computer proficiency, including Microsoft Office applications
• Ability to learn and Microsoft SharePoint
• Ability to handle confidential information with discretion
• Ability to follow written procedures and instructions
• Reliable attendance and punctuality

Education

N/A

Additional Eligibility Qualifications

• Previous office, clerical, administrative, or records management experience
• Familiarity with scanning equipment and electronic document management systems
• Interest in government operations, records management, business administration, or information technology

Security Clearance

N/A

Compensation and Benefits

The expected compensation range for this position is $18.00-$19.00 per hour negotiable depending upon education and experience. We offer comprehensive benefits that allow you to balance work and life. A benefits summary is available from this link: https://jobs.allnativegroup.com/categories/1/benefits/1/employee-benefits.

Drug Free Workplace

All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment. In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group.

AAP/EEO Statement  

All Native Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

About Ho-Chunk, Inc. & All Native Group

Ho-Chunk, Inc. is an award-winning economic development corporation of the Winnebago Tribe of Nebraska. Our mission is to provide long-term economic development for the Winnebago Tribe and job opportunities for Tribal members.

All Native Group is a network of small businesses that support the critical missions of various U.S. Government customers. Our capabilities include telecommunications, health, logistics, specialized training, professional services, and IT solutions. Since earning our first federal contract in 2004, we have continued to grow and diversify our services while maintaining a strong commitment to excellence. As a tribally owned organization, All Native Group operates multiple subsidiary businesses, providing clients with the advantages of working with a small business while leveraging the resources and expertise of a larger, established company. Our work is guided by our core NATIVE values:

• Native American Owned & Proud – Serving the Winnebago Tribe of Nebraska.
• Accountable – To always do what’s right.
• Team-Focused – For inclusive progress.
• Innovative – In creating solutions.
• Visionary – In our purpose and direction.
• Excellence – Through learning and performance.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.