ABOUT NGSC:

North Gibson School Corporation proudly serves students and families from the communities of Princeton, Hazleton, Mt. Olympus, and Patoka, as well as the rural areas of northern Gibson County. We take pride in offering our students a tailored curriculum, developed locally by our professional teaching and administrative staff. Along with placing a high value on academics, we also take great pride in our extra-curricular and co-curricular activities, which provide many avenues for our students to be involved in their school community. Best of all, we are able to provide these excellent activities in some of the most up-to-date, technology rich facilities in the state of Indiana. 

SUMMARY: To assist in providing a well-organized, efficient school office in which students can take full advantage of the instructional program and available resources. This position works 35 hours a week and 195 days a year.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  Other duties may be assigned.

·        Assist and accommodate school visitors.

·        Receive and route incoming calls.

·        Process incoming and outgoing mail.

·        Assist with student enrollment.

·        Help maintain permanent student records as required.

·        Help maintain a daily teacher attendance log and record substitute teachers.

·        Assist in securing needed substitute teachers.

·        Assist in creating and updating student information system records, such as attendance and report cards, as assigned.

·        Organize and maintain files, such as test records and teacher student files.

·        Provide clerical support, such as typing letters or recommendations, as requested by the building administrator.

·        Collect monies, such as textbook rental fees, as needed and submit to the building secretary.

·        Assist with State Board of Account audits as needed.

·        Participate in training programs as assigned. 

SUPERVISORY RESPONSIBILITIES:

None.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school graduate or equivalent.  Some college coursework specific to the secretarial field preferred. Experience with clerical/office duties strongly desired. 

CERTIFICATES, LICENSES, REGISTRATIONS:

Current First Aid,CPR and AED Certification

LANGUAGE SKILLS:

Ability to read and comprehend correspondence, memos, instructions, and documents, such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports and correspondence using correct grammar, spelling, and punctuation. Ability to speak effectively with staff, students and community.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Ability to perform basic accounting skills.  

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

OTHER SKILLS and ABILITIES:

Ability to operate personal computers and related software. Ability to operate a fax machine, copier, modems, telephone, and equipment used in the classroom for instructional purposes. Ability to type at a proficient level. Ability to interact positively with staff and the school community. Ability to communicate clearly and concisely both in oral and written form. Ability to work independently, to function effectively in a multi-task environment, and to interact positively with the public. Ability to maintain confidentiality about school and student business. Ability to establish and maintain effective working relationships with students, staff and community. Ability to maintain high attendance rate. Ability to perform duties with awareness of and compliance with related Board of School Trustees policies and state requirements. 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and occasionally stand and walk. The employee must be able to see and read close work such as typed or handwritten material and have good depth perception. The employee must be able to hear conversation and to communicate through speech. Occasionally the employee will repeat the same hand, arm or finger motion many times. The employee is occasionally required to squat, stoop or kneel, reach above the head and reach forward. The employee must lift or move up to 50 pounds. The employee must be able to push items of 50 pounds or more, such as pushing materials on a cart.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level may vary depending upon the daily activities within the work environment, such as the number of people in the office. The work environment is frequently interrupted as the employee must meet multiple demands. The employee must constantly work to meet deadlines. 

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Position Title:           Office Aide                                                 Department:   Office

Classification:           Non-certified, Full-time                          Status: FLSA nonexempt; nonbargain

Reports To:                Principal, Superintendent

Benefits

School-Year Classified Employee - Overview of Benefits

7 sick days per year and 3 personal days per school year. These days are pro-rata. Unused sick days accumulate. However, unused personal days roll over into sick days at the end of each school year.

Paid holidays include: Labor Day, Thanksgiving Day, Christmas Day, and New Year’s Day.

PERF - 3% of employee’s salary shall be contributed to PERF (Public Employees Retirement Fund). This is a requirement of the State of Indiana. The corporation is required to contribute a set percentage (established by PERF) to fund the pension benefit.

UMR - Medical Insurance options PPO or CDHP with HSA. Cost is shared between employee and corporation. Yearly HSA contribution made by the corporation.

Coverage Tier                  PPO Cost               CDHP Cost

Employee Only $ 231.60/mo. $ 119.64/mo.

Employee + 1 $ 476.02/mo. $ 271.56/mo.

Family $ 697.52/mo. $ 385.14/mo.

VSP - Vision Insurance for single coverage paid by corporation. Vision insurance for family coverage cost the employee $3.99 per month. 

NIS- Group Term Life Insurance of $40,000 paid by corporation. Coverage includes Accidental Death and Dismemberment and Waiver of Premium for Total Disability. Option to purchase additional $20,000 in coverage and/or dependent life insurance.

NIS – Long-Term Disability Insurance paid by corporation. Coverage of Schedule Amount of 66 2/3% of monthly pay subject to a maximum Schedule Amount of $6,000 per month. The qualifying period is 180 days.

Delta Dental - Employee can purchase dental insurance, which is 100% employee contribution.

Employee can purchase supplemental insurance plans (cancer, accident, short term disability, etc.).

Non-certified employees may participate in a 403(b) plan, which is 100% employee contribution. 

On-site childcare program available.

On-site fitness facility in each building.

LFCU membership (can elect payroll deductions to be deposited with LFCU).

For reference purposes only. You must work at least 20 hours per week. Not all options are available to all employee groups. See the applicable employee benefit contract or manual for specific details. If you have any questions regarding benefits, please contact Mary Heldt in the Central Office at 385-4851 or [email protected].

 North Gibson School Corporation is an equal opportunity employer. It will not discriminate against any applicant or employee on the basis of race, color, religion, sex, sexual orientation, age, disability, national origin, veteran status, or any other factor made unlawful by applicable laws and regulations. It is committed to providing a workplace free of any discrimination or harassment.