About the Department

Responsible for the supervision of personnel assigned to fleet and quartermaster functions; directs the acquisition, maintenance, and assignment of the department's vehicle fleet and specialized equipment; and oversees the procurement, issuance, inventory control, and disposition of police equipment and uniforms. Ensure both programs operate in compliance with City policies, Departmental standards, and applicable regulations.

Position Duties

ESSENTIAL FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

DUTIES

Oversee the acquisition, issuance, and reclamation of police equipment and uniforms, including but not limited to body armor, duty belts, badges, handcuffs, chemical spray, flashlights, and uniform items; ensure all transactions are accurately recorded in departmental software.
Administer inventory control processes to ensure equipment and uniforms are properly ordered, received, stored, secured, and issued; conduct or supervise inventory audits in accordance with departmental policy.
Monitor the quartermaster budget and annual operating expenses; forecast uniform and equipment replacement needs; review expenditures against available budget and established contract limits throughout the fiscal year.
Research and evaluate new equipment and uniform options; prepare and submit improvement proposals that maintain or enhance operational effectiveness and fiscal responsibility.
Coordinate with vendors regarding equipment and uniform procurement; oversee minor equipment repairs or returns to manufacturers; review all repaired items prior to reissuance and notify leadership of any items not meeting serviceability standards.
Ensure proper disposal of unserviceable equipment and uniforms in accordance with City and departmental policies.
Adhere to State and City of Denton purchasing policies and any applicable mandated requirements.
Administer the department’s vehicle and specialized equipment acquisition and replacement program; collaborate with Fleet Services annually to assess replacement needs, analyze fleet status, and prioritize acquisitions based on operational requirements and available funding.
Oversee the assignment and distribution of vehicles to personnel in accordance with direction from Police Executive Staff; maintains current records of all vehicle assignments and take-home authorizations.
Supervise the monitoring of preventive maintenance schedules, state inspections, and vehicle registrations; ensure timely scheduling of PM services and coordinates officer notifications.
Administer the vehicle inspection program; ensures compliance with daily officer inspections and monthly supervisor inspections; reviews reported defects and coordinates corrective action with Fleet Services.
Oversee the Automated Fleet Key Inventory Control System (Keyper); ensures accurate user profiles and access configurations; trains personnel on system use and generates activity reports.
Coordinate with city departments and outside vendors for the installation, removal, and recertification of specialized equipment (MDCs, radios, emergency lighting); manage logistics for large-scale equipment transitions.
Oversee the administration of the Axon Fleet in-car video recording system; provides guidance and support to personnel and coordinates with technical staff for repairs.
Administers the department's NTTA toll tag and car wash speed pass accounts; ensures accurate records of all active tags/passes and oversees periodic account reconciliation.
Prepare, maintain, and submit forms, reports, inventory records, and other required documentation; maintain accurate records for audit and compliance purposes.
Present department uniform and equipment improvement recommendations to Executive Staff.

SUPERVISORY/BUDGET RESPONSIBILITIES

Select, train, supervise, and evaluate staff; recommend assignment/assignment change, retention, discipline, and dismissal.
Develop, manage, and monitor budget; maintain accurate budget reporting; ensure that operations are cost-effective, and funds are managed wisely.

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Minimum Qualifications

EDUCATION, EXPERIENCE, AND LICENSES/CERTIFICATIONS

High School diploma or equivalent; and,
Five (5) years’ experience logistics, fleet operations, or warehouse management, or related field.
One (1) year experience in management or supervisory capacity; and,

Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.

REQUIRED SKILLS/ABILITIES
An individual must be able to perform each essential duty satisfactorily. The list below represents the knowledge, skill, and/or ability to perform this job successfully:

Knowledge of applicable Federal, State, and Local laws, codes, ordinances, and regulations as well as City of Denton and Police Department policies, procedures, and civilian hiring standards.
Knowledge of principles and practices of inventory control, supply chain logistics, distribution, and warehouse management.
Knowledge of municipal procurement methods, including Purchase Orders (POs), and competitive bidding processes such as Request for Proposal (RFP).
Knowledge of basic vehicle and asset lifecycle management, including preventive maintenance frameworks and equipment readiness tracking.
Knowledge of Material Requirements Planning (MRP), safety stock optimization, and demand forecasting.
Knowledge of workplace safety regulations, proper use of personal protective equipment (PPE), and tool/equipment maintenance.
Skill in operational problem-solving; identifying logistical issues, reviewing data, and implementing effective solutions.
Skill in providing exceptional customer service to internal department personnel and external vendors.
Skill in effective communication, team collaboration, and maintaining professional interpersonal relationships using tact and courtesy.
Ability to supervise, train, mentor, and evaluate the performance of assigned personnel.
Ability to work independently to manage multiple work tasks and balance competing priorities in a fast-paced environment.
Ability to operate Microsoft Office 365, Smartsheet, and specialized fleet or inventory management databases at an intermediate level.
Ability to prepare and monitor budget documentation to maintain fiscal control and budget compliance.
Ability to understand, interpret, and uniformly apply city policies, department procedures, and purchasing guidelines.

CONDITIONS OF EMPLOYMENT

Must have and maintain a valid Class “C” Driver’s License and valid state required minimum automobile liability insurance prior to employment (must obtain Texas Class “C” driver’s license and state required minimum automobile liability insurance within 90 days of hire per state law)
Must pass a drug test, driver’s license check, criminal history background check, employment history verification, and social security number verification.
Must meet civilian hiring standards of the Denton Police Department and complete a Personal History Statement.

Other Qualifications

SAFETY

Ensure equipment is in safe operating condition; perform preventive maintenance on tools and equipment, as appropriate and/or notify leadership immediately of needed repairs.
Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures.
Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to leadership.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

Safety Sensitive (Subject to random drug testing): Yes
Tools/Equipment Used: Standard office equipment, including computer and peripherals and use of motor vehicle.
Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
Lifting: Lifting and carrying (less than 15 pounds).
Environment: Works in an office setting; occasionally requires irregular and/or prolonged hours.
Travel: Travel to City of Denton buildings and professional meetings as required.
Attendance: Regular and punctual attendance at the worksite is required for this position. Must be able to work after normal business hours, holidays, and weekends, as needed. This position is subject to emergency callback and may require reporting to duty during natural disasters, major incidents, or other urgent situations outside normal working hours.
Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

CORE VALUES

Inclusive
Collaborative
Service-Oriented
Strategically Focused
Fiscally Responsible

TOP TIER BENEFITS

Medical, dental, and vision coverage in addition to life and disability insurance plans
Employee Health Clinic
Paid Vacation Days and Paid Holidays
Retirement Plan

EEO STATEMENT
The City of Denton is an equal opportunity employer. It is the City of Denton’s policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity.

ADA/EOE/ADEA
This job description is not an employment agreement, contract agreement, or contract. Management has the exclusive right to alter this job description at any time without notice.

Benefits

: The City of Denton maintains competitive benefit options. Details are available here.

Supplemental Questions

Which best describes your highest completed level of education?

High School Diploma or GED
Associate Degree or Technical Certification
Bachelor's Degree
Master's Degree or higher
None of the above

How many years of paid, professional-level experience do you have as a supervisor?

Less than 6 months
6 months to less than 1 year
1 year to less than 2 years
2 years to less than 3 years
3 years to less than 4 years
4 years to less than 5 years
5 years to less than 6 years
6 years to less than 7 years
7 years to less than 8 years
8 years to less than 9 years
9 years to less than 10 years
10 years or more

How many years of paid, professional-level experience do you have in this field?

Less than 6 months
6 months to less than 1 year
1 year to less than 2 years
2 years to less than 3 years
3 years to less than 4 years
4 years to less than 5 years
5 years to less than 6 years
6 years to less than 7 years
7 years to less than 8 years
8 years to less than 9 years
9 years to less than 10 years
10 years or more

Do you possess a Class "C" Driver's License?

Required Question

Agency Information

Employer: City of Denton
Address: 601 E. Hickory Street

Suite B

Denton, Texas, 76205
Phone: (940) 349-8340
Website: http://www.cityofdenton.com

Police Quartermaster & Fleet Supervisor