Our Mission:
Provide everyone in the world with access to technology and resources so they can reach their fullest potential.
Vision:
Create opportunities for all to build prosperity that serves people and the planet.
Job Summary:
The Procurement & Vendor Manager owns Human-I-T's vendor relationships and supply spend across the entire organization. This is a strategic, cross-functional, individual-contributor role that maintains a bird's-eye view of what the organization spends and with whom, identifies opportunities to consolidate, save, and simplify, brings those opportunities to leadership, and executes the approved changes. It acts as the connective tissue that turns scattered spending into one coordinated, accountable, cost-effective system, handling vendor sourcing, due diligence, onboarding, negotiation, and ongoing relationship management.
Job Responsibilities/Duties:
Maintain a complete, current view of organizational spend and find opportunities to consolidate, cut cost, and simplify.
Build recommendations for leadership and execute approved changes, including vendor switches, renegotiations, and cadence and quantity adjustments, with outbound shipping and freight as the immediate focus.
Use AI tools to speed analysis and surface trends and anomalies, and report regularly on savings and active initiatives.
Source and evaluate vendors across supply categories, including packaging, freight, janitorial, paper and office, uniforms and PPE, waste and recycling, and other consumables.
Run RFQ/RFP processes and due diligence covering references, compliance, financial stability, and service quality, and onboard approved vendors.
Negotiate pricing, service levels, and terms, and maintain a central vendor and contract inventory with renewal dates and benchmarks.
Serve as primary vendor contact for escalations and disputes, run quarterly business reviews, and manage renewals.
Provide monthly spend reports with a variance narrative against budget, including key drivers and recommended countermeasures.
Partner with Accounting so purchase orders, invoices, and payments match approved contracts, and resolve discrepancies.
Support annual planning and forecasting.
Set reorder points and par levels, and work with Operations, Facilities, and Programs to forecast needs and prevent stockouts.
Build and maintain a safe, organized, well-labeled storage plan at both facilities.
Surface spend opportunities that span departments, coordinate with HR on uniforms and PPE, and support Business Development and Marketing on event and branded materials.
Provide ad-hoc analysis to leadership on vendor and spend questions.
Job Specifications:
This role requires a strategic and analytical procurement professional with strong negotiation, vendor management, and financial analysis skills. Success depends on the ability to identify cost-saving opportunities, manage complex vendor relationships, and build efficient procurement systems while supporting cross-functional collaboration and organizational growth. Performance is measured against documented, verifiable savings targets agreed with Accounting and refined during the first 90 days.
Education:
Bachelor's degree in Business Administration, Supply Chain Management, Operations Management, Finance, or a related field preferred.
Experience:
Five or more years in procurement, supply chain, vendor management, or a related operations role are required, with a proven ability to analyze spend data, find opportunities, and build recommendations for leadership; negotiate contracts and drive cost savings; and manage budgets, monthly variance reporting, and forecasting.
Preferred experience includes a nonprofit, logistics, manufacturing, or light industrial environment; shipping and freight optimization, including carrier negotiation and packaging strategy; waste removal, recycling, or sustainability-focused vendor categories; and supporting operations across multiple facilities.
Skills:
Strong analytical mindset that spots patterns in spend data and turns them into clear recommendations.
Highly organized, managing many vendors, contracts, and deadlines at once.
Fluent with AI tools as an everyday part of the workflow.
Proficient in Excel or Google Sheets; familiarity with Asana, Brex, and Google Workspace preferred.
Systems thinker who looks for the root cause, not the symptom.
Strong bias toward action and follow-through.
Comfortable presenting recommendations to leadership and saying no to a vendor when it serves the organization.
Detail-oriented without losing the bigger picture.
Excellent written and verbal communication.
Self-directed and steady, thriving in a remote environment and staying clear under pressure.
Work Context:
Full-time, exempt position in Facilities. Remote/hybrid, supporting all locations across both facilities. Travel up to 25%. No direct reports.