Job Title:

Procurement Manager

Reports to:

Chief Operating Officer (COO) / MD

Job Overview:

The Procurement Manager will manage the company’s procurement operations, develop procurement strategies, and ensure cost-effective purchases of all goods and services. The role involves negotiating with suppliers, managing orders, and ensuring that procurement processes comply with company policies and legal regulations.

Key Responsibilities:

1. Vendor Management:
2. Identify, evaluate, and select suppliers to meet the organization's quality, cost, and delivery requirements.
3. Develop and maintain strong relationships with key vendors.
4. Negotiate terms, and pricing with suppliers to achieve the best value for the organization.
5. Monitor supplier performance and resolve supply chain or procurement issues.

2.    Develop and Implement Procurement Strategies:

1. Design and implement efficient procurement strategies to ensure cost-effectiveness and efficiency.
2. Continuously evaluate the supply chain to identify and mitigate risks.
3. Supplier Management:
4. Identify, evaluate, and select suppliers based on quality, price, and service.
5. Negotiate contracts and terms with suppliers to secure the best deals.
6. Establish and maintain strong relationships with key suppliers.
7. Procurement Operations:
8. Oversee the entire procurement process, from requisition to delivery.
9. Manage the procurement process and provide guidance and support to the production team.
10. Ensure timely delivery of goods and services to meet company needs.
11. Contract Management:
12. Prepare and review procurement contracts, ensuring they meet company standards and legal requirements.
13. Monitor P.O. performance and ensure compliance with terms and conditions.
14. Budget and Cost Control:
15. Develop and manage procurement budgets.
16. Identify opportunities for cost savings and implement cost-reduction initiatives.
17. Track and report on procurement metrics to senior management.
18. Compliance and Risk Management:
19. Ensure procurement activities comply with company policies and legal regulations.
20. Identify and manage risks related to the supply chain and procurement processes.
21. Ensure suppliers meet all Dagard safety requirements.
22. Supplier Performance and Quality Assurance:
23. Monitor supplier performance and ensure they meet quality standards and delivery timelines.
24. Conduct regular audits and assessments of suppliers to maintain high-quality standards.
25. Technology and Systems:
26. Implement and manage the ERP (procurement) software and tools.
27. Ensure accurate record-keeping and reporting through the use of this technology.
28. Stakeholder Engagement:
29. Collaborate with internal stakeholders to understand their procurement needs and requirements.
30. Communicate procurement strategies and updates to senior management and other relevant parties.

Qualifications:

• Business Administration, Supply Chain Management, or a related field. A professional certification (e.g., CPM, CPSM) is preferred.
• Proven experience as a Procurement Manager or in a similar role for 5+ years..
• Strong negotiation and communication skills.
• Excellent analytical and problem-solving abilities.
• In-depth knowledge of procurement best practices, supply chain management, and contract management.
• Proficiency in procurement software and tools.
• Strong leadership and team management skills.

Working Conditions:

• Office environment with occasional travel to supplier locations.
• Regular interactions with suppliers, internal stakeholders, and senior management.

The goals of a Procurement Manager are centered around optimizing the procurement process, reducing costs, improving supplier relationships, and aligning procurement activities with the overall business strategy. Here are key goals a Procurement Manager should focus on:

1. Cost Savings & Efficiency

• Goal: Achieve cost reductions without compromising on quality.
• Strategies:
• Negotiate better pricing and terms with suppliers.
• Consolidate purchasing orders to leverage bulk discounts.
• Implement cost-saving initiatives such as alternative sourcing or better inventory management.
• KPIs: Year-over-year cost savings, reduction in procurement costs as a percentage of revenue.

2. Supplier Relationship Management

• Goal: Build strong, long-term relationships with key suppliers to ensure consistent quality, delivery, and innovation.
• Strategies:
• Foster open communication and collaboration with key suppliers.
• Conduct regular performance reviews and establish service level agreements (SLAs).
• Create a preferred supplier program to recognize top-performing vendors.
• KPIs: Supplier satisfaction score, reduction in supply chain disruptions, supplier performance metrics.

3. Compliance & Risk Mitigation

• Goal: Ensure that all procurement activities comply with legal, ethical, and internal company standards while minimizing supply chain risks.
• Strategies:
• Develop and enforce procurement policies and procedures.
• Ensure suppliers meet regulatory and ethical standards, including sustainability.
• Implement risk management strategies to reduce dependency on single suppliers and ensure supply chain resilience.
• KPIs: Compliance rate, risk incidents, reduction in supplier dependency.