About the Department

Recruitment Number 26-0226 - The immediate vacancies are located in Downtown with the following Departments:

Department of Health (Temporary Full-time Employment).
Department of Labor & Industrial Relations.

THIS JOB POSTING WILL REMAIN OPEN UNTIL 20 APPLICATIONS ARE RECEIVED. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.

Note: Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to an employee in a permanent position with the exception of return rights and placement rights associated with a reduction-in-force.

Note: The starting monthly salary is at the minimum rate of pay advertised above.

Position Duties

As the advanced trainee level, continues to receives on-the-job training in the principles, concepts, work processes, methods and techniques, and reference material fundamental to professional level work in conducting studies, research, and analyses to identify needs or recommend solutions to problems; developing program plans, policies and procedures, rules and regulations, for the monitoring and maintenance or current programs or establishment of new programs and services; or providing advisory services, training, serving as liaison or resource to community organizations or other concerned with the agency's programs and activities for the implementation of new or revised programs or functions. Positions may also perform other related administrative or staff support duties, such as managing grants, developing contracts, writing legislative testimony, as required, in support of the agency's program.
This position analyzes and evaluates business processes; implements process improvement initiatives; manages related process improvement projects; and maintains departmental policies and procedures.

Minimum Qualifications

To qualify, you must meet all of the following requirements:

Prerequisite Knowledge and Abilities Required:

Professional Trainee II
In addition to the knowledge and abilities required at the Professional Trainee I:
Knowledge of: Professional work processes.

Ability to: Apply basic methods and techniques of the occupational specialty and specific standards, guides, rules, and regulations pertinent to the work.

Basic Education Requirement:

Education: A bachelor's degree from an accredited four (4) year college or university.

Experience Requirement:

Professional Trainee II: Six (6) months of progressively responsible professional work experience as specified in the minimum qualification specifications for the authorized series/class of work.

Program Specialist: One year and a half years of progressively responsible professional work experience which required a high degree of analytical skill. Such experience must have involved gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and/or to determine and recommend appropriate courses of action. Such experience must have also demonstrated the ability to elicit information orally and in writing; read, comprehend, interpret and evaluate technical subjects, analyses or proposals; and apply problem-solving methods and techniques, such as defining and analyzing problems, identifying alternative courses of action, using judgment in determining appropriate alternatives; and prepare clear and concise written reports and recommendations for action.

Specialized Experience: Progressively responsible professional experience in one or a combination of the following:

1. Program Specialist Experience: Professional work experience in any field which involved work such as monitoring, evaluating, or conducting studies and analyses of programs or projects to make recommendations for the development or revision of standards, policies, procedures, or techniques; gathering and analyzing data to determine conformance with standards and requirement and recommending improvements or developing training materials; giving technical advice and direction pertaining to program standards, requirements, or techniques.

2.Program Experience: Professional experience in a pertinent field/program area** related to the agency's/program's role, function, operations, and/or program activities which provided knowledge of principles and practices, current issues and concerns of the identified field/program area and State and federal agencies, community, resources and services that interact with and have an impact on the agency's programs and activities.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

The information provided above represents a summary of the complete Minimum Qualification Requirements.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

The information provided above represents a summary of the complete Minimum Qualification Requirements.
To view the Requirements in their entirety, Professional Trainee II please CLICK HERE.
To view the Requirements in their entirety, Program Specialist please CLICK HERE.

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Other Qualifications

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.

Benefits

YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I

The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.
A summary of these benefits, which is based on full-time employment, is listed below.

Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.

With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.

Paid Holidays

You may be eligible for 13 paid holidays each year; 14 holidays during an election year.

Paid Vacation

You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.

Paid Sick Leave

You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.

Other Leaves

Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.

Health Insurance

The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.

Group Life Insurance

The State provides a free life insurance policy for employees.

Retirement Plan

The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.

Premium Conversion Plan

Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.

Flexible Spending Accounts

Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.

Transportation Benefits

Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.

Deferred Compensation

The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.

Temporary Disability Insurance

Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.

Social Security

As an employer, the State also contributes to an employee's social security account.

Promotions & Transfers

For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.

Training & Continuing Education

The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.

Travel Expenses

The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.

Incentive & Service Awards

The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.

Union & Collective Bargaining

Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.

The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.

CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance.

The State of Hawaii is an Equal Opportunity Employer

Revised 01/13

Supplemental Questions

RECRUITMENT SURVEY (MANDATORY)
Completion of this survey is mandatory. You must select one option; multiple selections permitted. The information you provide will be used to improve our recruitment efforts. We appreciate your cooperation.
What led you to explore career opportunities with the State of Hawaii?

State Recruiting Office
Job Announcement Posting (Visit to the State Recruiting Office or Workforce Development Office)
Job Fairs
Consolidated Theatres
TheBus
Shopping Mall Advertisements
Print Advertisements
Word of Mouth (State of Hawaii Employee, Speaker at a Presentation, School Counselor, etc.)
Army Partnership for Youth Success (PaYS)
SkillBridge Program
LinkedIn
Facebook, Twitter, Instagram, etc.
Governmentjobs.com
Internships
Other

EMPLOYMENT STATUS SURVEY #1
Completion of this survey is mandatory. You must select one option. This information will assist us with our recruiting efforts. We appreciate your cooperation.
Which of the following reflects your current employment status?

Currently working in the private sector
Currently working for a non-profit organization
Currently working for the federal government
Currently working for the State of Hawaii
Currently working for another State
Currently working for a local county agency (e.g., Maui County, City and County of Honolulu)
Recent Graduate (e.g., high school or college)
Currently unemployed for the past six months or more
Recently laid off in the past six months (if you select this option, please indicate the employer in the next question).
Other (if you select this option, please explain in the next question)

EMPLOYMENT STATUS SURVEY #2
Completion of this survey is mandatory. This information will assist us with our recruiting efforts. We appreciate your cooperation.
If you selected recently laid off in response to Employment Status Survey #1, please indicate the name of the employer from which you were laid off.

If you selected other in response to Employment Status Survey #1, please explain.

if these two options do not apply to you, please indicate "N/A."

APPLICANT'S ACKNOWLEDGMENT - REQUIRED SUPPLEMENTAL QUESTIONS
The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions.

You must submit verification (e.g., copies of official transcripts or diploma as directed below) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

To receive credit for substitute, temporary assignment, or volunteer experience, applicants must submit an official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.

Any information you submit may be verified. Supporting documents must be either electronically attached to your application or submitted to our office within five working days of the filing of your application. Our mailing address is: State of Hawaii Department of Human Resources Development, 235 South Beretania Street--11th Floor, Honolulu, Hawaii 96813. Documents should be identified by job title and recruitment number.

I acknowledge that I have read, understand and agree to all of the above.

APPLICANT'S ACKNOWLEDGMENT (Continued)
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be prorated. Example: Twelve months of experience at 20 hours/week will be prorated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited. Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.

I acknowledge that I have read, understand, and agree to all of the above.

APPLICANT'S ACKNOWLEDGMENT - MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details)
The information provided in the job announcement represents a summary of the complete Minimum Qualification Requirements. A live link to the complete Minimum Qualification Requirements was provided to me in the job announcement.

I acknowledge that I have accessed and read the complete Minimum Qualification Requirements via the live link provided in the job announcement.

BASIC EDUCATION/EXPERIENCE REQUIREMENT
Do you possess a bachelor's degree from an accredited 4-year college or university?

If No, so state. If Yes, you must submit a copy of your OFFICIAL transcripts, identified by job title and recruitment number, as verification.

NOTE: If you are using relevant work experience in lieu of a Bachelor's degree to fulfill the Education Requirement, clearly describe this work experience in your application. In order to receive credit, this experience must be comparable in scope, level, and quality to comparable knowledge and skills gained via completion of study leading to a Bachelor's degree.

GENERAL EXPERIENCE REQUIREMENT
Do you have the required professional work experience as described in the Minimum Qualification Requirements?

If Yes, identify each experience to be considered and provide the following information. All employers listed here must be included on your application. Any information you submit may be verified. Treat each change in employer or positions with the same employer separately. The information for EACH employer should include:

A. Employer, complete dates (Month/year to Month/year), and your official job title;

B. Average number of hours per week spent collectively on duties below;

C. Brief description of employer (e.g., government or private firm, self-employment, etc.), kinds of services provided, and primary clientele served (describe);

D. Which department or section did you work in? What were the number and type of professional staff you worked with?

E. What was the primary function of your position? Your major duties and responsibilities?

F. Describe your experience, if any, in each of the following areas. Include your specific role, the steps you took, and relevant examples to illustrate the scope and extent of your responsibilities. Treat each area separately and in the order given. If no experience, so state:
1) Gathering, evaluating, and analyzing facts and other relevant information required to resolve problems. What kinds of problems did you resolve? What steps did you take?
2) Elicit information orally and in writing. What kinds of information did you elicit and how did you obtain them? From whom? For what purpose were you required to elicit such information?
3) Reading, comprehending, interpreting, and evaluating technical subjects, analysis or proposals. What types of technical subjects? For what purpose did you have to read or analyze them? What did you do with your findings?
4) Applying problem solving methods and techniques. What were these methods and techniques (e.g., defining and analyzing problems, identifying alternative courses of action, determining appropriate alternatives and why, etc.)?
5) Preparing clear and concise reports. What kinds of reports or subjects did you cover? Describe if these were verbal and/or written reports. What kinds of recommendations for action did you make? For whom did you prepare these reports?

G. How did your duties and level of authority differ from those of your supervisor?

If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description. Also, incomplete information will likely require additional information for clarification.

SPECIALIZED EXPERIENCE
Do you have any professional Program Specialist Experience or Program Experience as described in the Minimum Qualification Requirements?

If Yes, identify each experience to be considered and provide the following information. All employers listed here should also be included on your application to be creditable. The information for each employer should include:

A. Employer, complete dates, and your official job title;

B. Average number of hours per week spent collectively on duties below;

C. Brief description of employer (e.g., government or private firm, consultant, etc.), services provided, and primary clientele served (describe);

D. Which department or section did you work in? What were the number and type of professional staff you worked with?

E. What was the primary function of your position? Your major duties and responsibilities?

F. Describe your experience, if any, in EACH of the following areas. Include your specific role, the steps you took, and relevant examples to illustrate the scope and extent of your responsibilities. If no experience, so state:
1) Monitoring, evaluating, or conducting studies and analyses of programs or projects. What kinds of studies? What program issues did you analyze and evaluate? In which field(s)? What kinds of policies, standards, or procedures did you recommend and/or develop?
2) Gathering and analyzing data. What types of data? For what purpose? For which particular area(s) of the program? What steps did you take to determine conformance with standards and requirements and recommend improvements?
3) Developing training materials, if any. What subject area(s)? For whom?
4) Giving technical advice (describe) and direction regarding program standards, requirements, or techniques. To whom did you provide such services? For what purpose?
5) If applicable only, describe your involvement in any other aspects of program planning, development, and/or evaluation activities (e.g., budget formulation, legislation, advisory services, etc.).

G. Which best describes the level of work you performed: trainee, assistant, fully independent, or supervisor?

H. How did your duties and level of authority differ from those of your supervisor?

SUBSTITUTIONS ALLOWED
Have you completed education as stated in the Minimum Qualification Requirements to be substituted for experience?

If No, so state. If Yes, you MUST submit copies of official transcripts, identified by job title and recruitment number, in order to receive credit.

Required Question

Agency Information

Employer: State of Hawai'i
Address: DHRD - Employee Staffing Division

235 S. Beretania Street, 11th Floor, Honolulu, Hawaii, 96813-2437
Phone: 808-587-1111 or 1-877-447-5990 (TTY)

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Website: http://jobs.hawaii.gov/

PROFESSIONAL TRAINEE II (PROGRAM SPECIALIST) - OAHU