Landmark is a leading provider of engineering, construction, and asset management services for storage solutions in the water, wastewater, power, and industrial markets. We operate throughout North America and have built our reputation on delivering the most challenging projects with a high degree of efficiency and precision. Challenging the norm and innovating better methods is core to our approach.

Position Summary
The Preconstruction Coordinator provides critical administrative and technical support to the Preconstruction team. This role is responsible for managing documentation, organizing processes, and facilitating clear communication across internal and external stakeholders. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, detail-oriented environment.

Essential Duties and Responsibilities:

Scheduling & Meetings

• Coordinate scheduling and lead weekly Preconstruction Huddle
• Track and document all preconstruction activity
• Prepare agendas, capture meeting minutes, and track follow-up items in Preconstruction Matrix and Planning Tool
• Update Preconstruction Matrix and Planning tool with stakeholders as need to best fit division

Preconstruction Process & Workflow

• Participate in Preconstruction workflows with stakeholder guidance
• Monitor completion of Preconstruction Matrix tasks and communicate overdue items
• Assist in updating and distributing key documents (workflows, meeting recaps, planning templates)
• Conduct regular audits of Planning Tool and ensure data is current

Submittals & Deliverables

• Coordination and racking of review/release status of Landmark-engineered drawings and phase site plans
• Support compilation and formatting of HMS submittals and O&M Manuals

RFI Management

• Log and track Requests for Information (RFIs) from submission to resolution
• Ensure standardized language is applied to RFIs using SharePoint library
• Ensure standardized details are maintained and organized
• Support clear documentation and organization of RFI records for each project

Procurement Support

• Maintain procurement tracking logs for critical materials and subcontractor packages affecting job starts
• Assist in scope documentation and reviewing quotes
• Coordinate with preconstruction team on procurement timelines and lead time alignment
• Track and update base/riser pipe requirements, inventory, and fabrication

Communication & Documentation

• Serve as point-of-contact for distributing Preconstruction updates and critical documents
• Maintain organized digital filing systems for each active project
• Support coordination of job start deliverables
• Help prepare pricing summaries and supporting documentation for critical material and subcontract buyouts that affect job starts

Education

• Associate's or Bachelor’s degree in Construction Management, Engineering, or related field preferred

Experience

• Minimum 1–2 years of experience in construction, project coordination, or related administrative/project support role
• Experience with construction documents, scheduling, and project management tools

Skills & Competencies

• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint); experience with Procore a plus
• Exceptional attention to detail, time management, and organizational skills
• Strong written and verbal communication
• Ability to manage multiple priorities and meet deadlines
• Self-starter with a collaborative, team-oriented mindset

EOE, including disability/veterans