HiringCafe
Posted 1mo ago

Project Coordinator

@ Grapevine MSP Technology Services
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Bakersfield, California, United States
OnsiteFull Time
Responsibilities:Planning projects, Coordinating scheduling, Communicating with clients
Requirements Summary:2–4 years in project coordination or operations; multi-project handling; strong communication; PM tools; MS Office; organized; scheduling and vendor coordination.
Technical Tools Mentioned:ConnectWise, Autotask, Microsoft Project, Asana, Microsoft 365, Outlook, Excel, Teams
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Job Description

Grapevine MSP Technology Services is expanding, and we are seeking an organized, driven Project Coordinator to join our team.

Founded in 2009 by CEO Joe Gregory, Grapevine MSP has grown from a recession-era startup into the Central Valley's largest managed IT services provider with a team of over 60 professionals headquartered in Bakersfield, CA. As a Microsoft Tier 1 Partner, we deliver proactive IT support, cybersecurity, cloud, VoIP, strategic consulting, and 24/7 help desk services to businesses of all sizes. Our mission is simple: to help businesses thrive through smart, secure, and innovative technology.

Our "let's figure it out" culture isn't a tagline — it's how we show up for our clients and each other every day. If you are organized, thrive in a fast-paced environment, and take pride in keeping complex projects on track, we encourage you to apply.

▌  What You'll Do

•      Project Planning: Define project scope, timelines, milestones, and resource requirements in collaboration with engineers and account managers.

•      Scheduling & Coordination: Coordinate internal resources, third-party vendors, and client stakeholders to ensure all project activities are aligned and on schedule.

•      Client Communication: Serve as the primary point of contact for clients throughout project delivery — providing clear, proactive updates on status, timelines, and any changes.

•      Risk Management: Identify potential project risks, escalate issues early, and work with the team to implement mitigation strategies.

•      Documentation: Maintain detailed project documentation, including project plans, status reports, meeting notes, change orders, and post-project reviews.

•      Budget Tracking: Monitor project budgets and flag variances to leadership promptly.

•      Vendor & Procurement Coordination: Coordinate hardware and software procurement, track order status, and ensure timely delivery to support project schedules.

•      Process Improvement: Contribute to the continuous improvement of project management processes, templates, and best practices across the team.

•      Cross-Team Collaboration: Act as the bridge between engineering, sales, and client success teams — ensuring seamless handoffs and consistent communication throughout the project lifecycle.