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Posted 3w ago

Project Manager - Public Works

@ Marco Island
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Marco Island, Florida, United States
$83k-$106k/yrOnsiteFull Time
Responsibilities:Manage projects, Coordinate bids, Review specs
Requirements Summary:Senior-level project manager with capital improvements experience, budgeting, contract oversight, and cross-department coordination.
Technical Tools Mentioned:Microsoft Office, Project management software
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Job Description

About the Department

Performs senior-level and experienced professional work in the planning, designing, managing, organizing, and coordinating the City’s Capital Improvement Program. Work is performed under general direction with latitude for the use of initiative and independent judgement based on professional education and previous experience. Position relies on advanced level experience and exercises independent judgement to determine the best approach by using and interpreting policies and procedures. Position seeks technical guidance only on unusual or complex problems or issues.

Position Duties

  • Manages multiple Capital Improvement Projects at all stages from planning through implementation which includes budgeting, consultant selection, design, permitting, bidding, selection of contractors, coordination with regulatory agencies, construction management, contract administration, inspections, project certification and closeout and warranty administration
  • Manages, directs, and interprets contract provisions, and makes recommendations
  • Directs and participates in studies, projects, and analyses related to technical and administrative aspects of various types of projects
  • Prepares and reviews budgets, monitors expenditures, and analyzes revenues for City’s capital programs
  • Reviews and scores RFQ and RFP submittals. Recommends selection of consultants and monitors their services; coordinates planning, design and permitting with various City departments and other external agencies
  • Obtains work quotes in accordance with the City's purchasing ordinance
  • Reviews plans and specifications
  • Coordinates bid preparation and bid advertisements
  • Develops and reviews specifications; evaluates bids, holds pre-bid and construction meetings; and prepares executive summaries and attachments for agenda items for award of contracts
  • Interacts and communicates with various groups and individuals such as directors, managers, supervisors, contractors, consultants, attorneys, outside agencies, and community groups concerning services and issues directly related to or indirectly affecting Capital Improvement Projects
  • Verifies contractors’ and consultants’ pay applications/requests for consistency and accuracy with work completed and contracted; recommends for approval or changes
  • Monitors construction projects and keeps other departments and/or divisions informed
  • Identifies problems or factors inhibiting progress, collects and analyzes data and makes specific recommendation for resolution
  • Reviews shop drawings, and change orders as to price, need and completion, and recommends approval or rejection
  • Prepares a variety of written documents, including but not limited to regular and special reports, cost analysis and budget impact studies, grant applications, purchase requisitions, permit applications, correspondence, etc.
  • Updates project schedules and maintains project files
  • Investigates and responds to complaints by citizens pertaining to damage, inconvenience or nuisance and participates in community meetings
  • Attends and facilitates advisory committee meetings and coordinates with committee members as assigned
  • Prepares quantity takeoffs and cost estimates as needed
  • Updates department information on City website
  • Prepares monthly report updates
  • Performs assigned tasks before, during, and in the aftermath of windstorms and other natural disasters or emergencies.
  • Attends and represents the department at meetings with other governmental agencies and debriefs the public works director.
  • Assists with p-card reconciliations
  • Prepares and makes presentations as required as well as coordinates presentations for department quarterly meetings
  • Responds to emergencies and takes corrective action where appropriate
  • Coordinates and expedites the review and approval of plans and specifications with other City departments
  • Reviews commercial right of way permits, site development plans, and other application submittals as assigned.
  • Performs other work as assigned and directed by the Public Works Director
 Supervision:
  • None

Other Qualifications

In addition to meeting the minimum qualifications listed above, an individual must be able to perform each of the established essential functions to perform this job successfully.
 
KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of State of Florida laws and regulations affecting the building industry, including permitting   process; ability to work from blueprints
  • Knowledge of standard engineering terms and concepts
  • Knowledge of sound project management principles, with ability to manage multiple projects simultaneously, including capital projects. 
  • Advanced knowledge of Microsoft Office products (Word, Excel, PowerPoint, and Outlook) and design and project management software
  • Excellent computer skills, including utilization of enterprise wide financial systems, spreadsheets, and databases. 
  • Skill in providing excellent customer service
  • Ability to prepare complex financial reports from a variety of sources. 
  • Ability to analyze work methods and procedures, with general understanding of performance measures. 
  • Ability to communicate effectively and clearly - both orally and in writing and at all levels of the organization. 
  • Ability to exercise considerable independent judgment and discretion in evaluating situations, based on established policies and procedures. 
  • Ability to establish and maintain effective working relationships and to communicate with other employees, departments, and outside agencies. 
  • Ability to effectively present information and respond to questions from groups of managers, customers, and the general public. 
 
PHYSICAL REQUIREMENTS:
Depending on functional area of assignment, tasks involve the periodic performance of moderately physically demanding work, usually involving lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (up to 50 pounds). Tasks that require moving objects of significant weight require the assistance of another person and/or use of proper techniques and moving equipment. Tasks may involve some climbing, stooping, kneeling, crouching, or crawling.
 
ENVIRONMENTAL REQUIREMENTS:
Tasks are regularly performed inside and/or outside with potential exposure to adverse environmental conditions (e.g., dirt, cold, rain, fumes).
 
SENSORY REQUIREMENTS:
Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors. Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally and in writing.

OTHER REQUIREMENTS
EMERGENCY RESPONSE AND ESSENTIAL EMPLOYEE STATEMENT
Every City employee has emergency response responsibilities, though not every position will be considered an essential employee during an emergency event. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee’s official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.
Preference shall be given to eligible current city employees.  All vacancies are open until filled unless otherwise specified.  The City of Marco Island is an Equal Opportunity Employer. The City of Marco Island is a drug free and smoke free workplace.

Americans with Disabilities Act (ADA) Statement
The City of Marco Island is committed to providing equal employment opportunities to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state and federal laws. Reasonable accommodations may be provided to enable qualified individuals to perform the essential functions of the position, unless doing so would create an undue hardship for the City. Applicants requiring accommodation during the recruitment or selection process should notify the Human Resources Department.

Benefits



The City of Marco Island offers a wide range of employee benefits. Below is a brief summary of the comprehensive benefits package we have to offer you when you join our team.

City of Marco Island Employees participates in a Cafeteria-Style benefits plan. The cost of any benefit chosen by the employee is deducted from each paycheck.

Health Insurance:  The City currently offers a PPO (Preferred Provider)-type health insurance plan provided by Cigna.  The City pays 85% and the Employee pays 15% of the premiums.
Dental Insurance: The City currently offers a PPO (Preferred Provider)-type dental insurance plan provided by The Standard. 
Vision Insurance: The City currently offers a PPO (Preferred Provider)-type vision insurance plan provided by The Standard.
Supplemental Insurance: The City currently offers 4 types of supplemental insurance provided by AFLAC.
Life Insurance and AD&D:  The City offers an voluntary $50,000 life insurance and accidental death and dismemberment policy for employees. 
Additional Life Insurance:  The City offers Additional Life in units of $10,000 to a maximum of $300,000.  The minimum amount you can elect is $10,000.  Employees can elect up to $80,000 with no medical questions.  Spouse coverage is available in units of $5,000 to a maximum of $150,000, but not to exceed 50 percent of your Additional Life coverage.  Employees may also elect $10,000 of Dependents Life insurance for eligible children.
Short-term Disability:  The City offers a short-term disability benefit that would provide a weekly benefit of 60% of $1,667 of your insured pre-disability earnings reduced by deductible income.  The plan maximum weekly benefit is $1,000 and minimum is $15.   The benefit waiting period is 30 days (accidental injury and other disabilities) the period of time that you must be continuously disabled before benefits become payable.
Long-term Disability:  The City offers a long-term disability benefit that would provide 60% of covered salary after the employee is disabled for six months.  The premium for this insurance is .54 percent of salary.  For example:  calculate monthly salary x .54 ÷ 100 = monthly premium.
Retirement Savings:  The City contributes 6.5% of base earnings to a 401a retirement savings plan for non-bargaining unit employees. Vesting after 5 years of employment.
For IAFF bargaining unit members the City offers a Section 175 Pension Plan.
For FOP bargaining unit members the City offers a Section 185 Pension Plan. 
Deferred Compensation Plan:  The City offers a 457 Deferred Compensation retirement savings plan for its employees.  Contributions to this plan are voluntary.
Medical and Dependent-Care Savings Accounts:  The City offers two types of pre-tax savings accounts that can be used to reimburse the employee for qualified medical or dependent-care expenses not covered under any other benefit.  Any funds deposited must be spent by the end of the plan year each year or they are forfeited. Contributions to this plan are voluntary.
Paid Time Off:  Employees earn 160 hours off per year during their first two year of employment.  This increases to 176 hours after the beginning of your third year.  
Holidays:  Employees earn 10 paid holidays and 1 floating holiday that can be used at the employee discretion.
Educational Assistance:  The City will reimburse up to $1,500 per year for employees seeking higher education who meet certain grade requirements. 
Other Leave:  The City offers Military Leave, Jury Duty Leave, Non-FMLA Leave, and Bereavement Leave.
 
THIS INFORMATION IS PROVIDED AS A SUMMARY OF THE BENEFITS AVAILABLE. SOME RESTRICTIONS AND CLAUSES APPLY.


Agency Information

Employer
City of Marco Island Florida
Address

50 Bald Eagle Drive








Marco Island, Florida, 34145
Phone
239-389-3969


239-389-3970
Website

http://www.cityofmarcoisland.com