About the Department

The Administrative Assistant provides comprehensive administrative and clerical support to the Public Works Department. This role performs a wide range of duties including scheduling, customer service, database management, document preparation, payroll support, inventory/asset management tracking, training coordination and records maintenance. The position requires a high degree of independence, technical proficiency, and familiarity with departmental functions related to streets, utilities, parks, and infrastructure services.

Position Duties

These examples are intended only as illustrations of various types of work performed and are not necessarily all inclusive. The job description is subject to change as the needs of the employer and requirements of the job change. Duties include but are not limited to:

Coordinate and schedule meetings, appointments, inspections, and use of conference rooms; maintain department calendars and signage.
Answer and route phone calls, respond to email and in-person inquiries, and provide accurate information to staff and the public in accordance with departmental policies.
Prepare and distribute agendas, take minutes at meetings, and maintain training logs and safety documentation.
Create and maintain databases, spreadsheets, and documents using Microsoft Office tools (Excel, Word, Outlook, Access).
Process work orders and service requests into asset management system.
Issue and track water meters; coordinate related inspections and maintain accurate inventory and records.
Coordinate and track employee trainings, update SDS library.
Prepare purchase orders, assign account codes, and maintain purchasing records; manage inventory and ordering of tools, supplies, and materials.
Record, report and track incident and insurance-related information including injuries and accidents.
Support preparation of grant documentation (e.g. for storm damage).
Provide backup support to other clerical roles within the city and assist with the seasonal hiring processes.
Other administrative duties as assigned.

Minimum Qualifications

Strong knowledge of office procedures, record management, and municipal administrative practices.
Proficient in Microsoft Office Suite (Word, Excel, Outlook); ability to operate office equipment and software systems accurately and efficiently.
Excellent verbal and written communication skills; ability to draft correspondence and edit materials.
Strong organizational skills and attention to detail; capable of managing multiple priorities under deadlines.
Skill in mathematical computations, budget tracking, and inventory control.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Interpersonal skills to effectively interact with staff, contractors, and the public in person, over the phone, and via written correspondence.

Other Qualifications

Minimum Requirements

High school diploma or GED equivalent.
One (1) year of progressively responsible administrative or clerical experience, preferably in public works or municipal environment.
One (1) year of experience with Microsoft Excel and Word.

Desirable Requirements

One (1) year of clerical experience within a municipal public works department.
Familiarity with OpenGov asset management software and public infrastructure terminology.
Completion of advanced administrative training.

Supervision of Others

None

Physical Requirements

Positions in this class typically require: reaching, standing, walking, finger dexterity, grasping, feeling, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

Conditions of Employment

Must possess a valid Class D driver’s license with a good driving record.
Must successfully complete a criminal history background check, driver’s check, and reference checks.

Benefits

We offer an excellent comprehensive benefit package for full time employees. Including paid vacation, sick leave, medical, dental, life insurance, long term disability, retirement benefits, educational assistance, employer paid employee assistance program, Flex Spending, Post Retirement Health Care, optional deferred compensation and short term disability.

CITY CONTRIBUTION
For 2026, the City contributes $1,590.00 per month for each full-time employee to apply towards the benefits offered through the cafeteria plan if electing medical coverage. For 2026, the City contributes $804.50 per month for each full-time employee if medical coverage is waived. The City’s contribution is pro-rated for part-time employees.

MEDICAL INSURANCE
The City of Blaine offers a full cafeteria plan. All full-time probationary and regular City employees are eligible to participate. Single coverage is part of the core, but if the employee so elects, he/she may include his/her dependents on a family policy. Employees may choose from five options under HealthPartners. Coverage becomes effective the first of the month following date of hire for both employee and employee+ policies. The following are the monthly premiums for each plan:

HealthPartners (1/1/2026)

Group #5602	Copay - Open Access Network	2500HSA, Aggregate - Open Access Network	3400HSA, Open Access Network	3400HSA, Rx – Open Access Network	5000HSA, Rx – Open Access Network
Employee	$1,397.50	$1,072.50	$1,042.50	$1,070.50	$983.00
Employee + Spouse	$2,936.00	$2,252.50	$2,190.50	$2,249.00	$2,064.50
Employee + Child(ren)	$2,796.50	$2,145.50	$2,086.00	$2,142.00	$1,966.00
Family	$3,635.00	$2,788.50	$2,711.50	$2,784.50	$2,556.00
		2500HSA, Aggregate - Perform Network	3400HSA, Perform Network	3400HSA, Rx - Perform Network	5000HSA, Rx - Perform Network
Employee	N/A	$1,051.00	$1,021.50	$1,049.00	$963.50
Employee + Spouse	N/A	$2,207.50	$2,146.50	$2,204.00	$2,023.00
Employee + Child(ren)	N/A	$2102.50	$2,044.50	$2,099.00	$1,926.50
Family	N/A	$2,732.50	$2,657.50	$2,729.00	$2,505.00
		2500HSA, Aggregate - Achieve Network	3400HSA, Achieve Network	3400HSA, Rx - Achieve Network	5000HSA, Rx - Achieve Network
Employee	N/A	$1,008.00	$980.00	$1,006.50	$924.00
Employee + Spouse	N/A	$2,117.50	$2,059.00	$2,114.00	$1,940.50
Employee + Child(ren)	N/A	$2,017.00	$1,961.00	$2,013.50	$1,848.00
Family	N/A	$2,621.00	$2,549.00	$2,617.50	$2,402.50
		2500HSA, Aggregate - Select Network	3400HSA, Select Network	3400HSA, Rx - Select Network	5000HSA, Rx - Select Network
Employee	N/A	$911.50	$866.00	$910.00	$835.50
Employee + Spouse	N/A	$1,914.50	$1,862.00	$1,911.50	$1,755.00
Employee + Child(ren)	N/A	$1,823.50	$1,773.00	$1,820.50	$1,671.00
Family	N/A	$2,370.00	$2,305.00	$2,367.00	$2,172.50

DENTAL INSURANCESingle dental insurance is part of the core, but family dental insurance is available. All full-time probationary and regular employees are eligible. This dental insurance becomes effective on the first of the month following date of hire. The monthly premiums for single and family coverage is:

	PLAN	SINGLE	DEPENDENT/FAMILY
	HealthPartners	$57.75	$113.07

LIFE INSURANCE
Basic life in the amount of $50,000 is part of the core. All full-time probationary and regular City employees are provided with a term life, accidental death and dismemberment insurance policy.

	PLAN	RATE
	Lincoln Financial	$8.50

ADDITIONAL LIFE INSURANCE
Available for family members of all full-time probationary and regular employees at low group rates from Lincoln Financial and/or PERA Life. Specific regulations apply.

LONG-TERM DISABILITY
All active full-time employees who work 40 hours a week are eligible to participate in the long-term disability (LTD) plan.

RETIREMENT
Retirement benefits are those of a coordinated plan which combines the benefits of the Public Employees Retirement Association (PERA) with regular Social Security benefits. The employee contributes 6.50% of total annual earnings to PERA. The city contributes 7.50% of the employee's annual earnings to PERA. The employee also contributes the mandatory social security contribution which is matched by the City.

EDUCATIONAL ASSISTANCE
All regular full-time employees are eligible for tuition reimbursement upon satisfactory completion of approved work-related educational courses offered by accredited institutions.

EMPLOYEE ASSISTANCE
All regular full-time employees may participate in an Employee Assistance Program through HealthPartners at the City's expense. In certain instances, this benefit extends to the employee's immediate family as well.

DEFERRED COMPENSATION
All full-time probationary and regular employees are eligible to participate in a pre-tax savings program through payroll deduction.

HEALTH SAVING ACCOUNTS and/or FLEXIBLE SPENDING ACCOUNTS
All full-time probationary and regular employees are eligible to participate in the City's pre-tax health savings account and/or flexible spending accounts for medical/dental/vision expenses and/or dependent care costs. Specific rules and regulations govern use and eligibility.

POST EMPLOYMENT HEALTH CARE SAVINGS PLAN (HCSP)
The city has implemented the Minnesota State Retirement System HCSP, which requires employees to save money on a pre-tax basis to pay medical expenses and/or health insurance premiums after termination of public service.

HOLIDAYS
The following eleven paid holidays will be observed by the city:

New Year’s Day

Martin Luther King, Jr. Day

Presidents Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Day after Thanksgiving

Christmas Day

Floating Holiday (used upon supervisory approval)

VACATION
Vacation leave is accrued by all regular full-time employees.

SICK LEAVE
Sick leave is accrued by all full-time employees at the rate of four hours per pay period with a maximum accumulation of 960 hours. A minimum of one hour must be used per occurrence.

BEREAVEMENT LEAVE
All probationary and regular employees are eligible for bereavement leave upon the death of an immediate family member. Employees may convert up to four days of sick leave per occurrence.

Supplemental Questions

Do you have a high school diploma or GED equivalent?

Do you have one (1) year of progressively responsible administrative or clerical experience, preferably in public works or municipal environment?

Do you have one (1) year of experience with Microsoft Excel and Word?

Do you have one (1) year of clerical experience within a municipal public works department?

Do you have experience with OpenGov asset management software and public infrastructure terminology?

Do you have advanced administrative training?

Are you applying for Veteran's Preference Points?

Yes, Non-Disabled Veteran
Yes - Disabled Veteran
Yes - Spouse of Disabled Veteran
Yes - Spouse of Deceased Veteran
(you are ineligible to receive points if you have remarried or were divorced from the veteran)
Yes - Spouse of Disabled Deceased Veteran
(you are ineligible to receive points if you have remarried or were divorced from the veteran)
No

How did you learn about this position?

Website
I am a Current Employee
Referral

Required Question

Agency Information

Employer: City of Blaine
Address: 10801 Town Square Drive NE

Blaine, Minnesota, 55449
Phone: 763-785-6109

763-717-2624
Website: https://BlaineMN.gov

Public Works Administrative Assistant