We are searching for our next Purchasing Assistant. This is a full-time, administrative support role that works directly with our Purchasing Manager to keep the purchasing function running smoothly. This is not a field or procurement strategy role — it is an office-based position centered on data accuracy, document management, and system organization within Buildertrend and Excel.
The right candidate is detail-oriented, comfortable working within established processes, and confident in managing a high volume of administrative tasks with minimal oversight. You will play a critical role in keeping job budgets, purchase orders, vendor pricing, and purchasing documentation current and accurate across our active project portfolio.
Responsibilities
Purchase Order & Budget Administration
- Issue initial job purchase orders (POs)
- Process Variable Purchase Orders (VPOs) and ensure proper documentation
- Reconcile POs to confirm amounts, approvals, and job coding
- Prepare and submit warranty POs for items over $500
- Review AP reports and flag discrepancies for the Purchasing Manager
- Assist with job budgets in coordination with the Purchasing Manager
Bidding & Quoting Support
- Coordinate septic bids and compile results for Purchasing Manager review
- Prepare job bid packages for new projects
- Support competitive quoting processes as directed
- Process Non-Standard Option (NSO) requests
- Coordinate HOA annual maintenance bids for applicable communities
Pricing & Cost Maintenance
- Maintain the cost catalog and price list, keeping data current and accurate
- Process construction-related Change Orders
- Coordinate annual pricing updates for designated categories (well, water softener, water/sewer, and others)
- Assist the Purchasing Manager with sourcing activities
Inventory Administration
- Conduct and maintain an inventory of warehouse stock
- Process stock reorder requests as inventory thresholds are reached
Qualifications
- Prior administrative or operations support experience – construction industry experience is a plus, but not required
- Strong attention to detail and a track record of accuracy in data entry or document management
- Comfortable working in Buildertrend or similar construction management software (training provided)
- Proficient in Microsoft Excel
- Able to manage multiple open tasks and prioritize effectively in a fast-paced environment
- Self-directed and reliable – you follow through, meet deadlines, and ask questions when something is unclear
- Professional communicator with vendors and internal team members
Compensation
$25 - $30 hourly DOE
About Joyner Homes
Joyner Homes is a leading home builder in Greenfield, Indiana. Building in multiple counties around Central Indiana, we focus on building "Character-Rich" homes with features such as built-ins, exposed beams, and cozy spaces that also incorporate "Smart Design" through efficient space planning, modern technology, energy efficiency, and livability.
Our Core Values:
- Work Hard. Play Hard. We get it done, but we value time and flexibility for family balance.
- Learn Your Story. We are community-engaged with small-town values.
- Do It Better. We are motivated by an underdog mentality and will always continue improving.
- Do It Right. We do what is right with integrity, no matter the cost.