POSITION:  Accounts Payable Supervisor

LOCATION:  Pocahontas County Schools Central Office

CLASSIFICATION:  Service Personnel

TERM OF EMPLOYMENT:  Begins July 1, 2026; 261-day contract 

FLSA STATUS:  Non-Exempt

SUPERVISOR:  Director of Finance / Superintendent

EVALUATION: Performance in this position will be evaluated by the Superintendent or his/her designee and in accordance with WV State Code §18A-2-12, WV State Board Policy 5314, and Pocahontas County Schools Policy 4220

SALARY:  Based on experience and education level per Pocahontas County Schools salary schedule and WV Code §18A-4-8a - Service personnel minimum monthly salaries.

PAY GRADE:  G

See pocahontascountyschoolswv.sites.thrillshare.com for pay scales and benefits information. 

Pursuant to WV Code §18A-4-8:

Accounts Payable Supervisor - a person employed in the county board office who has primary responsibility for the accounts payable function and who either has completed twelve college hours of accounting courses from an accredited institution of higher education or has at least eight years of experience performing progressively difficult accounting tasks. Responsibilities of this class title may include supervision of other personnel.

Qualifications: 

• High School diploma or equivalent, pursuant to WV Code §18A-2-5
• Criminal background check conducted pursuant to WV Code §18-5-15c
• Demonstrated competency, pursuant to WV Code §18A-4-8e (state approved competency test) as required
• At least 12 college hours of accounting from an accredited institution of higher education or at least eight years of experience performing progressively difficult accounting tasks preferred.
• Additional Minimum Requirements: Applicants who have recent unsatisfactory evaluations will not be considered eligible for consideration; applicants who demonstrate unsatisfactory interview performance are not eligible for consideration; and, applicants who receive unfavorable reference recommendations will not be eligible for consideration.
• Additional Minimum Requirements for Applicants Not Currently Employed: Applicants who have been dismissed or who have had their contracts non-renewed for cause by another school district are not eligible for consideration;
• The ability to perform the job duties and responsibilities of the position as contained in the Job Description, with or without reasonable accommodation 

PERFORMANCE STANDARDS

Work Habits: observation of work hours, attendance, safety practices, meeting deadlines, flexibility, taking the initiative, and positive attitude
Performance: work judgment, planning and organizing, quality of work, taking responsibility, following instructions, efficiency under stress, and the operation and care of equipment
Professional Learning: knowledge of job responsibilities and participation in job-related trainings

DUTIES AND RESPONSIBILITIES:

The expectations listed below are representative of the knowledge, skills, and/or abilities required to perform this job satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Coordinate all aspects of the accounts payable process in WVEIS.
• Process Vendor, P-card, and ACH check runs.
• Assuring Accounts Payable payments are processed within 30-45 days.
• Reconcile monthly county p-card statements and monitor the reconciliation of school p-card statements.
• Help maintain Approved Vendor List and securing the vendor registration documents.
• Working knowledge of West Virginia Department of Education Policy 8200—Purchasing Policy and applicable Pocahontas County Board of Education policies.
• Calendar year –end processing of IRS 1099 forms for vendors.
• Fiscal year-end processing for Accounts Payable.
• Prepare monthly Central Office invoices for Head Start Pre-K services, bus trips in Travel Tracker or equivalent software, and assist with Medicaid billing.
• Act as liaison for individual school accounting system to school secretaries, faculty senate, and county level.
• Reconcile monthly school bank statements in school accounting system.
• Monitor monthly and year end submission of financial reports for schools, faculty senate and booster organizations, where applicable.
• Assist with annual audit preparation at both school and county level
• Coordinates with Director of Finance/Treasurer in keeping financial records in balance on a monthly basis.
• Assist with inventory management records
• Willingness to cross-train and attend additional training, as needed and
• Other related duties, as assigned by Supervisor

PHYSICAL DEMANDS:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to reach, stand, walk, lift, grasp, write, talk, hear, see, use technology such as computers and multimedia equipment, and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 10 pounds of materials. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff members.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Most commonly, the educational setting is indoors. The noise level in the work environment is low to moderate.

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.

ADDITIONAL MINIMUM REQUIREMENTS:             

Applicants who have been dismissed or who have had their contracts non-renewed for cause by another school district will not be eligible for consideration.  

TO APPLY:

Pocahontas County Schools only accepts bids electronically for all jobs.  However, if you need assistance with your application, please contact the Pocahontas County Schools Board of Education office at (304) 799-4505.  You may apply online directly from this WVDE website, or from our district website at https://boe.pocahontas.k12.wv.us/page/employment.  To be considered for any position, bids must be submitted by the bid closing time on the last day of the posting for the desired position.  All bids are posted for a minimum of five business days. 

Equal Opportunity Employer

Pocahontas County Schools will grant equal employment opportunity to all persons, regardless of race, religion, color, sex, national origin, age, or handicap, and there will be no discrimination based on these factors in the salary, promotion, demotion, or termination of any employee.  Any discrimination concerns should be directed in writing to the Personnel Director, Pocahontas County Schools, 404 Old Buckeye Rd, Buckey, WV 24924.