POSITION DESCRIPTION

 Receptionist

 Reports to: Administration

 

Purpose: To contribute to effective school-community relationships by prompt and courteous handling of all inquiries and visitors and to contribute to the efficiency of the Central Office by performing assigned duties.

 

Responsibilities:

? Follow established guidelines for providing access to the school through the main doors and greeting all visitors

? As the first contact with the public, maintain a positive, professional and productive image and attitude

? Keep office lobby organized - magazines, newspapers

? Answer telephones and route calls to the appropriate staff

? Distribute mail in office mailboxes

? Maintain mailroom - keep forms up-to-date, keep clean

? Maintain copier - toner, paper, etc.

? Run office errands as assigned by Principal

? As available, take initiative to seek out tasks that can be completed for other staff members

? Complete tasks as requested of other staff including, but not limited to, folding letters, stuffing envelopes, affixing postage and typing assignments

? Perform other duties as assigned by Principal Knowledge and Abilities:

? Knowledge of general office practices

? Ability to operate standard office machines

? Ability to communicate (oral and written) effectively with the public; use correct grammar, spelling, and mechanics in writing

? Ability to use a computer and basic software programs

? Ability to relate to the public and other employees in a pleasant and professional manner

? Ability to problem-solve situations and refer to the appropriate department Training and

 

Experience:

? High School Diploma and two years of employment in an administrative office or equivalent combination of education and work experience preferred.

? Training or experience in the use of both Microsoft Office and Google platforms preferred