Lafayette Sunnyside Intermediate School Office Professional

Job Title:  Receptionist (10-Month)
Hours:  Monday - Friday 8:00 am-4:30 pm (40 hours per week)
Pay Rate: $15.83 (up to $16.33 with prior secretarial experience)

Benefits

• Health / Dental / Vision Insurance
• LTD
• Term Life Insurance
• PERF
• Optional 403B
• Sick Leave
• Personal Leave
• Personal Holidays
• Family Illness
• Snow days

Work Calendar

• 10 month position
  • 15 days before the start of school, 5 days after the end of the school year
  • 181 teacher work days
  • 6 paid holidays

PRIMARY FUNCTION:
The Receptionist works directly under the supervision of the building principal.  Primary responsibilities include the overall management of main office student, staff and visitor needs.

REPORTS TO:
The Receptionist reports to the Building Principal and the building administration.

QUALIFICATIONS:

• High School Diploma
• Previous Office Professional experience preferred but not required

SKILLS:

• Knowledge of Microsoft Office programs
• Excellent typing skills
• Able to work well with all other employees, students, and parents in a fast-paced office setting
• Self-starter
• Ability to problem solve
• Ability to maintain confidentiality
• Knowledge of PowerSchool or other student data management programs is preferred
• Ability to speak Spanish is preferred but not required

PERFORMANCE RESPONSIBILITIES:
Typical duties assigned to the Receptionist may include, but are not limited to the following:

Customer Service

• Greet and direct all visitors, students, and teachers
• Communicate with visitors, students, parents and staff in a positive manner
• Answer and direct all incoming telephone calls
• Coordinate parent and student volunteers
• Receive appointment notes/calls
• Check students in and out for appointments
• Check tardy students in
• Maintain confidentiality
• Answer the security buzzer
• Maintain and distribute elevator keys to students with injuries
• Update & improve the phone voice directory as needed
• Distribute and collect facility use forms

Office Management

• Supervise and coordinate office scouts
• Coordinate bells: turn on and off, 2-hour delay, or ring manually
• Order visitor badges from Hiatt
• Provide sign in and sign out pages in binders for visitors, and teachers
• Manage students sent to the office: notify admin, maintain an orderly climate in the front waiting area

Communication

• Contact custodian as needed: teacher requests, deliveries, maintenance, etc�
• Email update attendance to teachers daily
• Communicate with security as needed
• Organize and distribute all correspondence to be sent home with students
• Maintain the front page of the website

Misc. Tasks

• Perform any other reasonable request from the principal, assistant principals, or guidance counselors
• Assist teachers with field trips
• Coordinate picture day & collect picture and yearbook orders
• Assist with school-wide sign-ups such as American Fidelity meetings
• Assist with school-wide mailings