RMS SBDM Secretary

 

ESSENTIAL FUNCTION: 

 

      Perform a wide variety of secretarial and clerical duties to assist the Principal of a middle school with routine administrative tasks and coordinate school office activities; perform public relations and communication services for the Principal.

 

 

BASIC REPRESENTATIVE DUTIES:

 

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  Implement all rules and regulations, policies and administrative guidelines as adopted by the Board of Education and/or the school SBDM Council.

  
  


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  Coordinate office activities and communications with school activities, events and time lines and assist the Principal with routine administrative matters.

  
  


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  Organize budget and financial material to maintain accurate fiscal records; record expenditures and transfer funds as appropriate; assist in the preparation of annual budgets and other annual reports.

  
  


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  Perform secretarial duties for the Principal, assisting with routine administrative matters as appropriate; independently compose letters, memoranda and bulletins as directed.

  
  


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  Coordinate the Principal's office, acting as receptionist, and contact and reference source for staff, students, parents and the public; perform public relations and communications services for the Principal.

  
  


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  Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events.

  
  


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  Train and provide work direction to clerical personnel, students and others as assigned.

  
  


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  Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data.

  
  

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  Collect and account for money collected in conjunction with student body funds, last lost or damaged books and other school activities; account for and maintain the cash fund as assigned; prepare student body financial report.

  
  


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  Process the certificated and classified payroll including the completion and submission of time sheets to the supervisor and District Office; maintain accurate records with respect to personnel; assist substitute teachers and classified personnel by providing them with keys and materials; secure period substitutes and prepare substitute time sheets.

  
  


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  Initiate office and general school supply purchase orders; receive, store and distribute supplies and office materials; maintain materials and equipment inventory; maintain department purchase orders.

  
  


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  Perform a wide variety of problem-solving tasks in support of certificated, classified and management personnel.

  
  


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  Operate a variety of office machines such as typewriter, copiers, calculator and computer equipment.

  
  


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  Utilize a mimeograph machine for forms, certificates, passes, slips and a variety of other items.

  
  


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  Perform First Aid according to established guidelines and procedures.

  
  


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  Perform related duties as assigned.

  
  


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  Remain at work during the entire workday unless excused by immediate supervisor or designated representative.

  
  


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  Maintain a professional appearance.

  
  


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  Incorporate the use of technology in daily tasks.

  
  


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  Maintain regular attendance.

  
  


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  Adhere to the Professional Code of Ethics.

  
  

   

  
  

  KNOWLEDGE AND ABILITIES:

  
  

   

  
  

        KNOWLEDGE OF:

  
  

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  School office terminology, practices and procedures.

  
  


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  Modern office practices, procedures and equipment.

  
  


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  Financial and statistical record-keeping techniques.

  
  


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  Receptionist and telephone techniques and etiquette.

  
  


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  Letter and report writing skills.

  
  


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  Health and safety regulations.

  
  


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  Correct English usage, grammar, spelling, punctuation and vocabulary.

  
  


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  Oral and written communication skills.

  
  


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  Applicable sections of Kentucky Administrative Regulations and other applicable laws.

  
  


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  Interpersonal skills using tact, patience and courtesy.

  
  

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  District organization, operations, policies and objectives.

  
  


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  First Aid practices.

  
  

   

  
  

      ABILITY TO:

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  Perform office, secretarial and clerical work to assist the Principal with a variety of administrative tasks.

  
  


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  Learn, interpret, apply and explain school and District policies, rules and objectives.

  
  


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  Understand and perform duties within scope of authority.

  
  


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  Establish and implement revised office procedures as needed and according to established guidelines.

  
  


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  Understand and interpret rules and written direction and apply to specific situations.

  
  


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  Compose correspondence independently.

  
  


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  Perform duties effectively with many demands on time and constant interruptions.

  
  


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  Type at an acceptable rate of speed.

  
  


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  Establish and maintain effective working relationships with others.

  
  


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  Operate a variety of office machines including computer equipment.

  
  


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  Meet schedules and time lines.

  
  


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  Plan and organize work.

  
  


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  Train and provide work direction to others.

  
  


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  Maintain records and prepare reports.

  
  


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  Work confidentially with discretion.

  
  


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  Add, subtract, multiply and divide quickly and accurately.

  
  


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  Communicate effectively both orally and in writing.

  
  


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  Understand and follow oral and written directions.

  
  


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  Work independently with little direction.

  
  


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  Employee must be bondable as required by Kentucky Department of Education.